Executive Assistant to CEO

MJD Recruitment Pty; Sydney; On-site; AUD 120,000 - 170,000; Full time

Job summary

ASX-listed financial services organisation seeks an accomplished Executive Assistant to support the Managing Director & CEO. The role is senior, requiring trust, judgement and discretion, with autonomy across a demanding schedule, communications, travel and stakeholder commitments.

You will manage a complex diary, triage the CEO’s inbox, coordinate travel, and brief external engagements, while liaising with the executive leadership team and Board stakeholders.

Qualifications

• Experience supporting a CEO or COO in a complex corporate environment.
• Experience within ASX-listed organisations highly regarded.
• Ability to protect an executive’s time and exercise good judgement.
• Strong written communication and high attention to detail.

Responsibilities

• Manage a complex, evolving diary with competing priorities.
• Take ownership of the CEO’s inbox, surfacing priorities and actioning matters.
• Coordinate domestic and international travel and meetings.
• Support external engagements, briefings and industry events for the CEO.
• Liaise with the executive leadership team, Board stakeholders and governance bodies.
• Maintain awareness of business priorities in a listed company environment.
• Collaborate with Company Secretariat on Board/governance commitments.
• Drive follow-through on actions arising from the CEO’s schedule.
• Promote collaboration and strong standards of executive support across the EA community.

Skills

Executive support

Diary management

Inbox management

Stakeholder management

Travel coordination

Discretion

Communication skills

Job description

An opportunity has become available for an accomplished Executive Assistant to support the Managing Director & CEO of a highly regarded ASX-listed financial services organisation.

This is a true senior EA position requiring a high degree of trust, judgement and discretion. Working closely with a busy, externally facing CEO, you will operate as a critical point of leverage across an extensive schedule, executive communications, travel and stakeholder commitments.

The CEO relies heavily on their EA to understand priorities, filter information and ensure their attention is directed towards what matters most. As such, this role will suit someone who is comfortable working with considerable autonomy and who can anticipate requirements rather than simply respond to them.

The role Your responsibilities will include:

• Managing a complex and constantly evolving diary, ensuring competing priorities are appropriately assessed and managed
• Taking significant ownership of the CEO’s inbox, filtering correspondence, identifying priorities and ensuring important matters are surfaced and actioned
• Coordinating domestic and international travel, meetings and associated logistics
• Supporting the CEO around external speaking engagements, industry events and other high-profile commitments, ensuring they are appropriately briefed and prepared
• Acting as a trusted liaison across the executive leadership team, Board stakeholders and key internal and external relationships
• Maintaining an awareness of business priorities, announcements and sensitive matters within a listed company environment
• Working closely with Company Secretariat and other internal stakeholders around Board and governance-related commitments
• Driving follow-through across actions and commitments arising from the CEO’s schedule
• Playing a visible role within the broader EA community, helping foster collaboration, consistency and strong standards of executive support

An opportunity has become available for an accomplished Executive Assistant to support the Managing Director & CEO of a highly regarded ASX-listed financial services organisation.

This is a true senior EA position requiring a high degree of trust, judgement and discretion. Working closely with a busy, externally facing CEO, you will operate as a critical point of leverage across an extensive schedule, executive communications, travel and stakeholder commitments.

The CEO relies heavily on their EA to understand priorities, filter information and ensure their attention is directed towards what matters most. As such, this role will suit someone who is comfortable working with considerable autonomy and who can anticipate requirements rather than simply respond to them.

The role Your responsibilities will include:

• Managing a complex and constantly evolving diary, ensuring competing priorities are appropriately assessed and managed
• Taking significant ownership of the CEO’s inbox, filtering correspondence, identifying priorities and ensuring important matters are surfaced and actioned
• Coordinating domestic and international travel, meetings and associated logistics
• Supporting the CEO around external speaking engagements, industry events and other high-profile commitments, ensuring they are appropriately briefed and prepared
• Acting as a trusted liaison across the executive leadership team, Board stakeholders and key internal and external relationships
• Maintaining an awareness of business priorities, announcements and sensitive matters within a listed company environment
• Working closely with Company Secretariat and other internal stakeholders around Board and governance-related commitments
• Driving follow-through across actions and commitments arising from the CEO’s schedule
• Playing a visible role within the broader EA community, helping foster collaboration, consistency and strong standards of executive support

About you

You will be an experienced Executive Assistant who has supported at CEO, Managing Director or senior C-suite level within a complex corporate environment.

Experience within an ASX-listed organisation will be highly regarded, as will exposure to wealth management, financial services, funds management or another highly regulated environment.

More importantly, you will understand what genuinely senior executive support looks like. You will be comfortable making judgement calls, protecting an executive’s time and constructively pushing back when required.

You will bring:

• Significant experience supporting a senior executive within a large or complex organisation
• Strong understanding of the pace, confidentiality and stakeholder environment of a listed business
• Excellent diary, inbox and priority management capability
• Sound commercial judgement and the confidence to operate with limited direction
• Strong written communication skills and attention to detail
• A calm, considered approach when priorities change quickly
• The ability to build credibility with senior executives, Board-level stakeholders and external contacts
• A genuine interest in the organisation and enough commercial curiosity to understand the context behind the CEO’s priorities

This is an opportunity for an experienced career EA who enjoys being closely connected to the business and wants to operate as a trusted partner to a highly engaged CEO.

Additional information

• Genuine extension and trusted advisor to an incredible CEO
• CBD Location - Primarily office based role
• Own complex diary, inbox, travel and executive priorities with genuine autonomy