Executive Assistant

Cox Purtell Staffing Services; Sydney; Hybrid; AUD 90,000 - 110,000; Full time

Job summary

Cox Purtell Staffing Services in Sydney is seeking an Executive Assistant to the General Manager for a hybrid role overseeing executive support, workplace operations and strategic projects. The position focuses on coordinating the planned office relocation and partnering with leadership across APAC and global teams.

The 12-month maternity leave contract runs until mid-January 2028. A proactive self-starter who thrives on variety and ownership will excel in this role, with strong collaboration

Qualifications

• Solid experience providing executive support to senior leaders such as a General Manager or director.
• Experience leading or coordinating business projects with minimal direction, including office relocation or fit-out.
• Experience managing domestic and international travel and expenses; Concur knowledge is a plus.

Responsibilities

• Manage the General Manager's domestic and APAC travel, expenses, diary changes and meeting coordination.
• Coordinate the office relocation with project managers, leadership and suppliers on layout, fit-out and move.
• Act as the first point of contact for office and facilities matters, coordinating vendors and invoicing.
• Coordinate up to three sales conferences yearly, including a larger offsite conference with an awards dinner.
• Support the General Manager with reporting, presentations and company communications, and drive other projects such as systems improvements.

Skills

Executive support

Project coordination

Vendor coordination

Event coordination

Stakeholder communication

Tools

Concur

Microsoft 365

PowerPoint

Excel

Job description

Executive Assistant to the General Manager

Sydney (Mascot, moving to the CBD)

Salary: $90 – $110k + Super (dependent on experience)

12-month maternity leave contract

Hybrid – WFH and WFO

About the client

Our client is a global medical aesthetics company with a well-established ANZ business based in Sydney. The local team works closely with regional and global colleagues across APAC, giving the role genuine international exposure. It's a collaborative office where leaders are approachable and people are trusted to get on with the job.

About the role

Reporting to the General Manager, you'll provide executive support while taking ownership of workplace operations and key business projects. The headline project is the planned office relocation, which you'll coordinate through fit-out and the physical move. This is a 12-month maternity leave contract running until mid-January 2028. The role suits a self-starter who enjoys variety and real ownership.

Duties

• Manage the General Manager's domestic and APAC travel, expenses, diary changes and meeting coordination.
• Coordinate the office relocation, working with project managers, the leadership team and suppliers on layout, fit-out and the move itself.
• Act as the first point of contact for office and facilities matters, managing vendors, contractors, supplies, ordering and invoice reconciliation.
• Coordinate up to three sales conferences a year, including a larger offsite conference with an awards dinner, in partnership with the events team.
• Support the General Manager with reporting, presentations and company communications, and drive other business projects such as systems improvements.

Requirements

• Solid experience as an Executive Assistant supporting a senior leader at director level or above.
• Demonstrated experience leading or coordinating business projects with minimal direction. Office relocation or fit-out experience will be highly regarded.
• Experience managing domestic and international travel and expenses. Concur knowledge is a plus.
• Office or facilities management experience, including working with suppliers and managing purchasing.
• Event coordination experience, ideally including conferences or offsite events.
• Advanced Microsoft 365 skills, including PowerPoint, Excel and Teams.
• Availability to start in December, with flexibility for extra office days around events and business needs.