Executive Assistant

812ed792-1aae-4de0-b986-2ab8e417b320; Sydney; Hybrid; AUD 90,000 - 110,000; Full time

Job summary

Our client, a global medical aesthetics company based in Sydney, seeks an Executive Assistant to the General Manager. The role covers executive support and workplace operations, including coordinating a major office relocation through fit-out and the move.

The 12-month maternity leave contract is hybrid, offering WFH and WFO arrangements and exposure to APAC/ global teams. Ideal for a self-starter who values variety and true ownership.

Qualifications

• Experience supporting a senior leader at director level or above.
• Ability to lead or coordinate business projects with minimal direction.
• Experience with office relocation or fit-out is highly regarded.
• Experience managing domestic and international travel and expenses.

Responsibilities

• Manage the General Manager's travel, expenses, diary changes and meeting coordination.
• Coordinate the office relocation, including fit-out and move.
• Act as the first point of contact for office and facilities, managing vendors and purchasing.
• Coordinate up to three sales conferences annually with events team.
• Support reporting, presentations and company communications; drive project work.

Skills

Executive Support

Travel Management

Diary Coordination

Project Coordination

Vendor Management

Office Management

MS 365

PowerPoint

Excel

Event Coordination

Tools

Concur

Office Relocation

Job description

Executive Assistant to the General Manager

Mascot, Sydney (moving to the CBD)

Salary: $90 – $110k + Super (dependent on experience)

12-month maternity leave contract

Hybrid – WFH and WFO

About the client

Our client is a global medical aesthetics company with a well-established ANZ business based in Sydney. The local team works closely with regional and global colleagues across APAC, giving the role genuine international exposure. It's a collaborative office where leaders are approachable and people are trusted to get on with the job.

About the role

Reporting to the General Manager, you'll provide executive support while taking ownership of workplace operations and key business projects. The headline project is the planned office relocation, which you'll coordinate through fit-out and the physical move. This is a 12-month maternity leave contract running until mid-January 2028. The role suits a self-starter who enjoys variety and real ownership.

Duties

• Manage the General Manager's domestic and APAC travel, expenses, diary changes and meeting coordination.
• Coordinate the office relocation, working with project managers, the leadership team and suppliers on layout, fit-out and the move itself.
• Act as the first point of contact for office and facilities matters, managing vendors, contractors, supplies, ordering and invoice reconciliation.
• Coordinate up to three sales conferences a year, including a larger offsite conference with an awards dinner, in partnership with the events team.
• Support the General Manager with reporting, presentations and company communications, and drive other business projects such as systems improvements.

Requirements

• Solid experience as an Executive Assistant supporting a senior leader at director level or above.
• Demonstrated experience leading or coordinating business projects with minimal direction. Office relocation or fit-out experience will be highly regarded.
• Experience managing domestic and international travel and expenses. Concur knowledge is a plus.
• Office or facilities management experience, including working with suppliers and managing purchasing.
• Event coordination experience, ideally including conferences or offsite events.
• Advanced Microsoft 365 skills, including PowerPoint, Excel and Teams.
• Availability to start in December, with flexibility for extra office days around events and business needs.