Executive Assistant to GM Development | Leading Property Group

Assistant Sydney; Sydney; Hybrid; AUD 140,000 - 150,000; Full time

Benefits offered by this job

Onsite parking

Hybrid work

Multiple office locations

Job summary

Assistant Sydney, in partnership with a leading international property group, is seeking an experienced Executive Assistant to support the General Manager of Development. This role involves fast-paced coordination, complex stakeholder engagement and proactive business support across multiple Sydney offices.

The successful candidate will have 8+ years in a senior EA role, excellent diary/inbox management, and the ability to navigate cross-functional priorities while maintaining discretion and

Qualifications

• 8+ years' experience as an Executive Assistant in fast-paced corporate environments.
• Experience supporting senior leaders in property, development or related sectors is highly regarded.
• Highly organised, proactive, commercially aware with strong time and priority management.

Responsibilities

• Provide high-level diary and inbox management, prioritising competing demands and anticipating needs.
• Act as a key point of contact across senior leadership and external stakeholders with professional communication.
• Develop understanding of business priorities, project structures and governance to manage correspondence.

Skills

Diary management

Stakeholder management

Executive communication

Job description

Executive Assistant to GM Development | Leading Property Group

• Immediate start | 3-month temp-to-perm opportunity
• Hybrid working arrangements and multiple premium office locations
• Salary circa $140-150,000 package + onsite parking and other perks

The Opportunity

Assistant Sydney is partnering with a highly regarded international property group to recruit an experienced Executive Assistant to support the General Manager of Development within a significant and fast-paced business.

This is an exciting opportunity for a commercially astute and highly capable EA who thrives on pace, variety and being genuinely embedded in a business. Supporting an accomplished, high-performing executive, you will play an integral role in managing competing priorities, navigating complex stakeholder relationships and ensuring the smooth operation of a large and dynamic team.

With an extensive portfolio of major development projects and a team of over 100 professionals, this is a role that goes well beyond traditional executive support. You'll become a trusted right-hand, providing proactive and intuitive support while contributing to broader business coordination, team engagement and operational initiatives.

Join a highly regarded organisation with an exceptional reputation for culture and employee engagement. Hybrid working arrangements, onsite parking and additional employee benefits are on offer, with the ability to commute between multiple Sydney office locations essential.

The Responsibilities

• Executive Support: Provide high-level diary and inbox management, confidently prioritising competing demands, anticipating needs and ensuring the executive's time is managed effectively.
• Stakeholder Management: Act as a key point of contact across senior leadership, development teams, external partners and industry stakeholders, ensuring professional and timely communication.
• Business Coordination: Develop a strong understanding of business priorities, project structures and governance processes to effectively manage correspondence, redirect enquiries and elevate matters appropriately.
• Executive Communication: Draft and coordinate polished correspondence, presentations, executive submissions, meeting materials and follow-up actions.
• Team Administration: Support contract documentation, approvals, financial reporting, budgets, purchase orders and broader project-related administration.
• Team & Culture: Coordinate business events, project launches and employee engagement initiatives, contributing to a positive and collaborative culture across multiple office and project locations.
• Additional Support: Provide overflow diary and administrative support to a second senior executive within the Development leadership team.

The Expertise

The successful candidate will bring 8+ years' experience as an Executive Assistant, supporting senior executives within sophisticated, fast-paced corporate environments. Previous exposure to property, development, construction or a similarly complex commercial business will be highly regarded.

You will be exceptionally organised, proactive and commercially aware, with demonstrated expertise in complex diary and inbox management, senior stakeholder engagement and executive-level communication. The ability to confidently prioritise competing demands, exercise sound judgement and operate with a high degree of autonomy is essential.

Above all, you will bring polish, emotional intelligence, initiative and adaptability. You'll be comfortable partnering with a direct, high-performing executive, anticipating needs, thinking several steps ahead and taking genuine ownership of your role.

You must be immediately available or able to commence at short notice, open to a three-month temp-to-perm arrangement and able to commit to commuting between multiple office locations, all easily accessible within Sydney CBD and surrounding areas.

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia.

We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on both a temporary and permanent basis.