Executive Assistant

Michael Page; Sydney; Sur place; AUD 110 000 - 165 000; Plein temps

Résumé du poste

Michael Page is partnering with a leading Australian mobility and transportation business to recruit an Executive Assistant to the CEO in North Sydney. The role focuses on diary management, travel coordination, and professional handling of confidential information.

You will support the CEO across communications, reports, and presentations, while coordinating with the leadership team and stakeholders to ensure smooth operations and timely decision-making.

Qualifications

• Proven experience supporting C-suite or senior executive leaders within a medium to large organisation.
• Advanced skills across Microsoft Office and calendar management systems.
• Exceptional written and verbal communication skills with strong attention to detail.
• Ability to manage highly confidential information with professionalism and discretion.
• Outstanding organisational, prioritisation and multitasking abilities.
• Strong judgement, problem-solving capability and initiative.
• A collaborative, approachable and proactive working style.

Responsabilités

• Manage the CEO's calendar, schedule appointments, and coordinate meetings.
• Arrange travel logistics, accommodation, and itineraries for the CEO.
• Organise and prioritise incoming correspondence, including emails, letters and calls.
• Prepare and edit documents, presentations, and reports for the CEO.
• Coordinate and oversee special projects and events for the CEO.
• Draft internal communications and memos for the CEO.
• Manage inquiries to the CEO and provide necessary information
• Ensure head office runs smoothly including facilities, supplies and workplace services
• Oversee office logistics, events, visitors and general administration
• Assist in preparing presentations and speeches for the CEO
• Collect and analyse data to support decision-making and reporting
• Research information for the CEO’s meetings and projects
• Build relationships with executives and stakeholders
• Coordinate team meetings and internal events
• Maintain an organised filing system for confidential documents
• Act as Business Continuity Plan co-ordinator in crisis events
• Assist leadership with compliance activities and risk registers

Connaissances

Executive support

Calendar management

Communication

Discretion

Organisation

Multitasking

Problem-solving

Collaboration

Outils

Microsoft Office

Calendar systems

Description du poste

About Our Client

A leading Australian mobility and transportation business operating a large nationwide network of locations. The organisation provides vehicle rental and fleet mobility solutions to both consumer and corporate customers, supported by a strong focus on customer service, operational excellence and innovation. With a significant national footprint and a fast-paced environment, the company offers employees the opportunity to contribute to a well-established brand experiencing continued growth across Australia.

Job Description

• Manage the CEO's calendar, schedule appointment, and coordinate meetings, both internally and externally
• Arrange travel logistics, accommodation, and prepare itineraries for the CEO's work-related travel
• Organise and prioritise incoming correspondence, including emails, letter and phone calls, ensuring timely responses
• Prepare and edit documents, presentations, and reports on behalf of the CEO, maintaining a high level of accuracy and confidentiality
• Coordinate and oversee special project, initiatives, and events as assigned by the CEO
• Draft and disseminate internal communications, announcement and memos on behalf of the CEO
• Manage and respond to inquiries addressed to the CEO, redirecting them as appropriate and providing necessary information
• Ensure the Head office runs smoothly day to day, including facilities, supplies, equipment, access/security, maintenance, vendors and workplace services.
• Manage office logistics, events, visitors and general administration, creating a safe, organised and professional working environment while acting as the key point of contact for workplace-related matters.
• Assist in preparing presentations and speeches for the CEO at meetings and events
• Collect, compile and analyse data to support decision making processes and provide regular reports to the CEO
• Research and gather relevant information for the CEO's meetings, presentations and projects
• Build and maintain effective working relationships with key internal/external stakeholders, including executives, senior leaders and team members, maintaining positive and professional relationships
• Coordinate and schedule team meetings, workshops and other internal events
• Maintain an organised filing system for documents, records and confidential information.
• Act as the Business Continuity Plan co-ordinator in the event of crisis or material unexpected events
• Working with the leadership team, act as Compliance co-ordinator compiling evidence that supports regular compliance activities, risk and compliance registers.

The Successful Applicant

• Proven experience supporting C-suite or senior executive leaders within a medium to large organisation.
• Advanced skills across Microsoft Office and calendar management systems.
• Exceptional written and verbal communication skills with strong attention to detail.
• The ability to manage highly confidential information with professionalism and discretion.
• Outstanding organisational, prioritisation and multitasking abilities.
• Strong judgement, problem-solving capability and initiative.
• A collaborative, approachable and proactive working style.

What's on Offer

Opportunity to work closely with an experienced CEO and executive leadership team.

Broad and varied role with exposure across multiple areas of the business.

Collaborative and supportive workplace culture.

Convenient North Sydney location.

Significant opportunity to make a meaningful impact within a growing organisation.