Executive Assistant

WIM Resource Pty Ltd; Sydney; On-site; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive salary package

Growth opportunities

Work closely with executive leadership

Job summary

WIM Resource Pty Ltd in Australia is seeking an Executive Assistant to support our leadership and help keep operations running smoothly. Based in Sydney, you will manage calendar, travel, and confidential information, and liaise with internal and external stakeholders.

You must be highly organized, discreet, and fluent in English, with 2–3 years EA experience. Some travel to Horsham, Victoria will be required each month.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• 2-3 years of EA experience required.
• Data analyst experience well regarded but not essential.
• Excellent organizational and time-management skills.
• Fluent and very well spoken in English.
• Strong written and verbal communication skills.
• Tech-savvy; proficient in Microsoft Office Suite.
• High level of discretion and professionalism.
• Ability to work independently and prioritise effectively.
• Bachelor's degree preferred but not required.

Responsibilities

• Manage dynamic calendars, schedule meetings, and coordinate travel arrangements.
• Assist to manage junior team members; team leadership experience required.
• Prepare and edit correspondence, reports, and presentations.
• Attend meetings, take notes, and ensure follow-up on action items.
• Act as a liaison between the executive and internal/external stakeholders.
• Handle confidential information with integrity and discretion.
• Support project management efforts and assist with special initiatives.
• Anticipate needs and provide proactive solutions.

Skills

Calendar management

Travel coordination

Executive support

Team leadership

Discretion

Microsoft Office

Education

Bachelor's degree preferred

Job description

WIM Resource Pty Ltd is a fast-growing mining company. We are on a working on developing our flagship Avonbank Mine in regional Victoria. Our dynamic team thrives on innovation, collaboration, and results—and we're looking for an Executive Assistant to support our leadership and help keep our operations running smoothly.

Position Overview

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level administrative support to our Executive Team. The ideal candidate will be detail-oriented, discreet, and capable of managing a wide range of executive-level administrative tasks and thrive in a fast-paced environment.

You must be based in Sydney and available to travel on an ad hoc basis to Horsham in regional Victoria each month.

Key Responsibilities

• Manage dynamic calendars, schedule meetings, and coordinate travel arrangements
• Assist to manage junior team members
• Team leadership experience is required for managing junior staff
• Prepare and edit correspondence, reports, and presentations
• Attend meetings, take notes, and ensure follow-up on action items
• Act as a liaison between the executive and internal/external stakeholders
• Handle confidential information with integrity and discretion
• Support project management efforts and assist with special initiatives
• Anticipate needs and provide proactive solutions

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or similar role
• A minimum of 2-3 years of Executive Assistant experience is required
• Experience or qualifications as a data analyst well regarded, not essential
• Excellent organizational and time-management skills
• Exceptionally well spoken and presented
• Fluent and very well spoken in English
• Strong written and verbal communication skills
• Tech-savvy; proficient in Microsoft Office Suite
• High level of discretion and professionalism
• Ability to work independently and prioritise effectively
• Bachelor's degree preferred but not required

Why Join Us?

• Competitive salary package, commensurate with experience
• Opportunity to work closely with executive leadership and be part of growing mining company
• A collaborative and inclusive company culture
• Growth and development opportunities

Only parties with full (non-restricted) working rights will be considered.

WIM is an equal opportunity employer.