Executive Assistant - 12 month initial contract

WA Mirning People Aboriginal Corporation RNTBC; Perth; On-site; AUD 70,000 - 100,000; Full time

Job summary

WA Mirning People Aboriginal Corporation (WAMPAC) invites applications for an Executive Assistant based in Perth, WA. The role provides high‑level administrative and governance support to the CEO and Board, with regular travel to regional locations.

You will manage diaries, coordinate board meetings, arrange travel and prepare papers, minutes and briefing documents while ensuring confidentiality and alignment with WAMPAC standards.

Qualifications

• Experience supporting senior executives, boards or leadership teams.
• Proven ability to coordinate board calendar and governance processes.
• Excellent organisational and time-management skills with attention to detail.

Responsibilities

• Prepare board and committee meeting agendas and papers.
• Coordinate travel, accommodation and meeting logistics.
• Take accurate minutes for board/CEO meetings and maintain records.
• Manage CEO diary and day‑to‑day administrative support.
• Support compliance activities and annual audit preparation.

Skills

Executive support

Board governance

Stakeholder engagement

Minute taking

Tools

Microsoft Office

Job description

The WA Mirning People Aboriginal Corporation (WAMPAC) represents the WA Mirning People, the Traditional Owners of Mirning Country across land and sea in Western Australia.

Through strong partnerships and culturally informed governance, WAMPAC plays a critical role in land management, cultural heritage protection and caring for Country that protect WA Mirning Country, support ranger programs and strengthen outcomes for WA Mirning People now and into the future.

WAMPAC works in close partnership with community, government agencies and technical specialists to achieve strong, culturally informed outcomes for WA Mirning People.

About the Role

The Executive Assistant is a pivotal support role within WAMPAC, providing high-level administrative and governance support to the CEO and Board. Reporting to the CEO, this role is responsible for ensuring smooth executive operations, effective Board coordination and seamless stakeholder engagement across a dynamic and evolving environment. We are a small Aboriginal Corporation with a big heart!

You will manage the CEO’s diary and communications, coordinate Board and committee meetings, arrange travel and accommodation, prepare agendas and papers, take accurate minutes, and support governance and compliance activities. This is a full-time position based in Perth, with regular regional travel and flexibility to attend Board meetings and events outside standard hours.

The role requires exceptional organisation, sound judgement, discretion and the ability to manage competing priorities while maintaining professionalism, confidentiality and alignment with WAMPAC’s standards, policies and procedures.

Key Responsibilities

Prepare Board and committee meeting agendas, papers and supporting documentation.

Coordinate Board travel, accommodation and meeting logistics.

Take accurate minutes for Board and CEO meetings and maintain related records.

Manage the CEO’s diary, appointments, travel and day‑to‑day administrative support.

Act as a key point of contact for CEO communications and prepare correspondence and briefing documents.

Coordinate AGM, community meetings, stakeholder engagements and internal events.

Maintain accurate filing systems, support compliance activities, assist with annual audit preparation and manage review calendars for relevant policies and procedures.

About You

You are a highly organised, professional and discreet administrative specialist who thrives in a busy environment and can confidently support senior leaders, Board processes and stakeholder engagement. Beyond the highly tuned skillset, you will have an authentic love for people, diversity and helping others. You will exemplify care and patience, knowing that as a 100% member nominated Board, some Directors require additional administrative and scheduling support.

You will bring:

Previous experience supporting senior executives, Boards or senior leadership teams.

Strong planning and executing for essential Board calendar activities.

Demonstrated experience in minute‑taking, governance support and handling confidential information.

Excellent organisational, time management and prioritisation skills, with strong attention to detail.

Strong interpersonal, verbal and written communication skills, with the ability to communicate sensitively and effectively with Aboriginal and/or Torres Strait Islander people.

Advanced proficiency in Microsoft Office Suite and confidence managing records, documents and administrative systems.

National Police Clearance (less than 3 months old).

Capacity to travel and work in remote and interstate locations for short periods.

Flexibility to support the corporation during out-of-hours Board meetings and events (on occasion).

Why Join us at WAMPAC?

Make a genuine difference caring for WA Mirning Country

Work in a culturally strong, community‑led organisation

Opportunity to lead meaningful programs on Country

We are a supportive, flexible employer of choice

WAMPAC is an Equal Employment Opportunity provider and understands the importance of diversity and inclusion. We recognise that everyone has the right to an unbiased, safe and productive environment and to be treated with dignity and respect. We welcome applications from all people regardless of age, gender, ethnicity, cultural background, disability or sexual orientation. Aboriginal and Torres Strait Islander people are encouraged to apply.

Your application will include the following questions:

• How many years' experience do you have as an executive assistant?
• Do you have experience in administration?
• Which of the following statements best describes your right to work in Australia?
• Which of the following Microsoft Office products are you experienced with?
• Do you have a current Police Check (National Police Certificate) for employment?
• What's your expected annual base salary?
• Are you available to work outside your usual hours when required? (e.g. weekends, evenings, public holidays)
• How much notice are you required to give your current employer?