Strategic Executive Assistant To Vice Presidents

Ccep; Sydney; Hybrid; AUD 99,000 - 121,000; Full time

Benefits offered by this job

Genuine temp-to-perm pathway and long‑

Flexible WFH arrangements and working

12 ADOs per year within permanent

Four weeks annual leave and personal

Mobile phone and computer provided

Professional development support

Career pathways across broader network

Supportive, down-to-earth culture

Job summary

Commonwealth Agency in Sydney is seeking an experienced Executive Assistant at APS 6 level to provide high-level administrative and executive support to senior leaders. You will manage diaries, travel, meetings and governance coordination, ensuring confidential handling of information and strong stakeholder engagement.

The role is full-time, non-ongoing for up to 12 months, with flexible work-from-home arrangements and a pathway for potential permanency.

Qualifications

• Experience providing executive or senior administrative support in a complex environment (APS experience highly regarded)
• Strong organisational and time-management skills with the ability to juggle multiple priorities
• Excellent written communication skills and meticulous attention to detail
• Proven ability to handle sensitive and confidential information with discretion
• Advanced Microsoft Office 365 skills, including Outlook, Word, Excel, Teams and SharePoint

Responsibilities

• Provide high-level executive support to a Senior Executive or leadership team
• Manage complex diaries, appointments, travel and correspondence
• Prepare and review meeting papers, agendas, briefings and reports
• Draft and edit professional correspondence, presentations and documentation
• Track priorities, follow up actions and maintain information flow
• Coordinate travel, events, conferences, delegations and other executive logistics
• Build strong relationships across internal teams and external stakeholders
• Maintain accurate records and administrative systems

Skills

Executive support

Diary management

Stakeholder engagement

Communications

Discretion with sensitive information

Microsoft Office 365

Governance coordination

Tools

Outlook

Word

Excel

Teams

SharePoint

Job description

Location: Sydney
Classification: APS 6 | Full-time | Non-ongoing (up to 12 months)

About the Role

Are you an organised and proactive professional who thrives on supporting senior leaders?

We’re looking for an experienced Executive Assistant (APS 6) to provide high-level administrative and executive support within a respected Commonwealth agency. This role is ideal for someone who enjoys working in a fast-paced environment, can manage competing priorities with confidence, and takes pride in delivering quality outcomes. As the right hand to a Senior Executive, you’ll coordinate day-to-day operations, manage key relationships, and help ensure the smooth running of the executive office.

What You’ll Do

• Provide high-level executive support to a Senior Executive or leadership team
• Manage complex diaries, appointments, travel and correspondence
• Prepare and review meeting papers, agendas, briefings and reports
• with internal and external stakeholders on behalf of the executive
• Draft and edit professional correspondence, presentations and documentation
• Track priorities, follow up actions and maintain strong information flow
• Support governance activities, meetings and committee coordination
• Maintain accurate records and ensure administrative processes are efficient and compliant

About You

You’re a trusted professional who can anticipate needs, stay two steps ahead, and make things happen. You bring a calm, solutions-focused approach and can manage sensitive information with discretion and care. To succeed in this role, you’ll need:

• Demonstrated experience providing executive or senior administrative support in a complex environment (APS experience highly regarded)
• Strong organisational and time-management skills, with the ability to juggle multiple priorities
• Excellent communication and stakeholder engagement skills
• High attention to detail, accuracy and professional presentation
• Sound judgement, discretion and the ability to work with minimal supervision
• Proficiency with Microsoft Office and experience using government or enterprise systems
• Applicants must be Australian citizens
• Ability to obtain and maintain a Baseline security clearance
• This is a non-ongoing APS 6 position for up to 12 months

Why You’ll Love Working Here

We’ll join a supportive and purpose-driven Commonwealth team that values collaboration, professionalism and integrity.

We offer:

• A positive and inclusive workplace culture
• Opportunities to work closely with senior leaders and gain exposure to strategic projects
• Competitive APS 6 salary and benefits

Full Australian working rights are required for this role.
ROLE DETAILS

• Salary up to $110,000, dependent on experience
• Sydney
• ASAP start
• Full-time, 40 hours per week
• Flexible WFH arrangements as desired
• Initial temp-to-perm opportunity, with a genuine pathway to permanent employment for the right person

ABOUT THE COMPANY

Join a respected, values-led member organisation known for its collaborative culture, strong sense of purpose and commitment to its people. You’ll work within a supportive and down-to-earth environment where flexibility, trust and work-life balance are genuinely valued. With a broader network and multiple career pathways, the organisation actively supports professional development, further study and internal growth.

ABOUT THE ROLE

This is a high-trust Executive Assistant role supporting a senior leader with the smooth running of their day, priorities and key commitments. You’ll take ownership of diary management, meetings, correspondence and follow-up, while acting as a trusted gatekeeper and point of coordination. Success will come from anticipating needs, exercising sound judgement and building positive relationships across a complex stakeholder environment.

DUTIES

• Manage a busy executive diary, scheduling priorities and protecting time effectively
• Coordinate meetings, agendas, papers, minutes, actions, catering and logistics
• Act as a trusted gatekeeper, managing requests and helping keep the executive on schedule
• Draft accurate correspondence, letters, briefings, reports and internal documents
• Monitor actions and follow up commitments arising from meetings and leadership decisions
• Coordinate travel, events, conferences, delegations and other executive logistics
• Manage sensitive information with a high degree of confidentiality and discretion
• Build strong relationships across internal teams, members and external stakeholders
• Anticipate priorities, identify potential issues and take initiative without waiting to be asked
• Maintain accurate records, files and administrative systems
• Provide practical administrative support across the wider office when required

SKILLS & EXPERIENCE

• Demonstrated experience supporting a CEO, executive, senior leader or equivalent in a complex organisation
• Exceptional diary management, prioritisation and organisational skills
• Strong minute-taking, correspondence and document preparation experience
• Excellent written communication skills and meticulous attention to detail
• Proven ability to handle sensitive and confidential information with discretion
• Strong interpersonal skills with the confidence to work across varied personalities and stakeholder groups
• High levels of judgement, tact and stakeholder awareness in a member-focused environment
• Ability to work autonomously, anticipate needs and proactively solve problems
• Advanced Microsoft Office 365 skills, including Outlook, Word, Excel, Teams and SharePoint
• Experience within a member-based, government, legal, not-for-profit, association or similarly complex organisation will be highly regarded

BENEFITS

• Salary up to $110,000, dependent on experience
• Genuine temp-to-perm pathway and long-term stability
• Flexible WFH arrangements and working hours
• 12 ADOs per year within the permanent employment arrangement
• Four weeks annual leave and generous personal leave provisions upon permanent conversion
• Mobile phone and computer provided
• Support for professional development, further study and upskilling
• Potential career pathways across a broader organisational network
• Supportive, down-to-earth culture with genuine work-life balance