Executive Assistant & Office Manager, Apac

Vantage Data Centers Australia Pty Ltd; Sydney; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Competitive APS 6 benefits

Job summary

Commonwealth Agency in Sydney is seeking an Executive Assistant (APS 6) to provide high-level administrative support to a Senior Executive. The role is full-time, non-ongoing for up to 12 months, and requires meticulous diary management, travel coordination and governance assistance.

You will draft correspondence, prepare briefing materials, and maintain records with discretion. Candidates should have APS experience and be an Australian citizen eligible for Baseline clearance to join a

Qualifications

• Experience providing executive or senior administrative support in a complex environment.
• Strong organisational and time-management skills, with the ability to juggle multiple priorities.
• Excellent communication and stakeholder engagement skills.
• Sound judgement, discretion and the ability to work with minimal supervision.
• Australian citizens and Baseline security clearance eligibility.

Responsibilities

• Provide high-level executive support to a Senior Executive or leadership team.
• Manage complex diaries, appointments, travel and correspondence.
• Prepare and review meeting papers, agendas, briefings and reports with internal and external stakeholders on behalf of the executive.
• Draft and edit professional correspondence, presentations and documentation.
• Track priorities, follow up actions and maintain strong information flow.
• Support governance activities, meetings and committee coordination.
• Maintain accurate records and ensure administrative processes are efficient and compliant.

Skills

Executive support

Diary management

Stakeholder engagement

Communication

Discretion

Microsoft Office

Tools

Government/enterprise systems

Job description

Job Description

Location: Sydney
Classification: APS 6 | Full-time | Non-ongoing (up to 12 months)

About the Role

Are you an organised and proactive professional who thrives on supporting senior leaders?

We’re looking for an experienced Executive Assistant (APS 6) to provide high-level administrative and executive support within a respected Commonwealth agency. This role is ideal for someone who enjoys working in a fast-paced environment, can manage competing priorities with confidence, and takes pride in delivering quality outcomes.
As the right hand to a Senior Executive, you’ll coordinate day-to-day operations, manage key relationships, and help ensure the smooth running of the executive office.

What You’ll Do

• Provide high-level executive support to a Senior Executive or leadership team
• Manage complex diaries, appointments, travel and correspondence
• Prepare and review meeting papers, agendas, briefings and reports with internal and external stakeholders on behalf of the executive
• Draft and edit professional correspondence, presentations and documentation
• Track priorities, follow up actions and maintain strong information flow
• Support governance activities, meetings and committee coordination
• Maintain accurate records and ensure administrative processes are efficient and compliant

About You

You’re a trusted professional who can anticipate needs, stay two steps ahead, and make things happen. You bring a calm, solutions-focused approach and can manage sensitive information with discretion and care.
To succeed in this role, you’ll need:

• Demonstrated experience providing executive or senior administrative support in a complex environment (APS experience highly regarded)
• Strong organisational and time-management skills, with the ability to juggle multiple priorities
• Excellent communication and stakeholder engagement skills
• High attention to detail, accuracy and professional presentation
• Sound judgement, discretion and the ability to work with minimal supervision
• Proficiency with Microsoft Office and experience using government or enterprise systems
• Applicants must be Australian citizens
• Ability to obtain and maintain a Baseline security clearance
• This is a non-ongoing APS 6 position for up to 12 months

Why You’ll Love Working Here

You’ll join a supportive and purpose-driven Commonwealth team that values collaboration, professionalism and integrity.

We offer:

• A positive and inclusive workplace culture
• Opportunities to work closely with senior leaders and gain exposure to strategic projects
• Competitive APS 6 salary and benefits