Executive Assistant

Western Queensland Primary Health Network; Queensland; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Western Queensland PHN invites applications for an Executive Assistant to support the Head of Strategy, Governance & Corporate Services. This role coordinates day-to-day operations, governance activities and strategic initiatives across the team.

You will manage calendars, travel, prepare reports and briefing materials, and build strong relationships with internal and external stakeholders to help drive community health outcomes in Western Queensland.

Qualifications

• Experience in executive, administrative or project support roles.
• Exceptional organisational and time management skills.
• Strong written communication and document preparation skills.
• Initiative, discretion and sound judgement.

Responsibilities

• Manage calendars, travel and meeting coordination.
• Prepare reports, correspondence, presentations and briefing materials.
• Coordinate agendas, minutes and action tracking.
• Build effective relationships with internal and external stakeholders.
• Support governance, planning and organisational improvement activities.
• Assist with projects, events and other strategic initiatives.
• Maintain efficient administrative systems and processes.

Skills

Executive support

Administrative support

Project support

Organisational skills

Time management

Written communication

Discretion

Education

Experience in executive/administrative roles

Job description

Western Queensland is an extraordinary part of Australia, home to resilient, diverse and deeply connected communities. But living in the outback can bring real challenges, particularly when it comes to accessing healthcare. At Western Queensland Primary Health Network, we're working to change that.

Our vision is simple: Healthier Western Queensland Communities. We work with communities, healthcare providers and government to create a more connected, accessible and effective healthcare system.

Behind this ambition is our Strategy, Governance & Corporate Services team, working to shape strategic direction, strengthen governance, manage resources and risks, and ensure the organisation has the support and systems it needs to succeed.

We’re looking for an exceptional Executive Assistant to join the team and play a key role in supporting this important work.

This is more than a traditional EA role. You'll work directly with the Head of Strategy, Governance & Corporate Services, while supporting the broader team across governance, enterprise projects, research and business improvement.

We're looking for someone who's organised, curious and proactive. Someone who thinks ahead, connects the dots, enjoys solving problems and takes pride in getting things done.

You’ll need sound judgement, initiative, discretion and the confidence to work with people across all levels of the organisation. You'll gain exposure to executive decision-making, governance, strategic planning, organisational improvement projects and senior stakeholder engagement, making this an excellent opportunity for someone looking to broaden their experience beyond traditional administration.

In return, you'll find a varied and rewarding role, with opportunities to contribute, learn and make a genuine difference. Because great outcomes for our communities depend on great people working behind the scenes.

If that sounds like you, we'd love to hear from you.

Join WQPHN and help us build a healthier Western Queensland.

About Western Queensland PHN

Western Queensland PHN (WQPHN) is an independent not-for-profit organisation funded by the Australian Government to strengthen primary healthcare across one of Australia's largest and most geographically diverse regions. Working closely with healthcare providers, communities and key stakeholders, we help improve access to healthcare, address service gaps and support better health outcomes for people living in Western Queensland.

The Role

As Executive Assistant – Strategy, Governance & Corporate Services, you'll provide high-level support to the Head of Strategy, Governance & Corporate Services while helping coordinate the day-to-day operations of the team.

Key responsibilities include:

• Managing calendars, travel and meeting coordination.
• Preparing reports, correspondence, presentations and briefing materials.
• Coordinating agendas, minutes and action tracking.
• Building effective relationships with internal and external stakeholders.
• Supporting governance, planning and organisational improvement activities.
• Assisting with projects, events and other strategic initiatives.
• Maintaining efficient administrative systems and processes.

The Right Person

This role would suit someone who thrives in a fast-paced environment and genuinely enjoys being the person who keeps everything organised and on track.

You'll bring:

• Experience in executive, administrative or project support roles.
• Exceptional organisational and time management skills.
• Strong written communication and document preparation skills.
• Initiative, discretion and sound judgement.