Executive Assistant

Jivaro; Melbourne; On-site; AUD 85,000 - 115,000; Full time

Job summary

Jivaro, one of Australia’s best-known retailers, is seeking an Executive Assistant to support an Executive General Manager. This role goes beyond diary management, shaping the rhythm of a senior leader’s week and keeping them prepared, focused, and one step ahead in a fast-paced, product-led business.

You’ll join an established EA network and gain autonomy to own your executive’s day-to-day, coordinating calendars, briefs, board papers, Town Halls, and leadership meetings with a proactive

Qualifications

• Experience supporting a GM, Director or senior executive in a fast-paced environment.
• Sharp organisation skills and the ability to manage competing priorities.
• Discretion with confidential information and a proactive attitude.
• Comfort using technology and AI tools to work smarter.

Responsibilities

• Manage a complex calendar including meetings, store visits, travel and focus time.
• Triage inbox, draft correspondence and act as first point of contact.
• Prepare briefs, agendas, pre-reads and capture actions, then follow through.
• Coordinate Board papers, executive updates, Town Halls and trading reviews.
• Track key business milestones and flag risks before deadlines.
• Organise leadership meetings, offsites and onboarding for senior hires.
• Process expenses, purchase orders and invoices.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

PowerPoint

Discretion

Tools

PowerPoint

Word

Job description

One of Australia’s best‑known retailers is looking for an Executive Assistant to support an Executive General Manager. This is more than diary management. You’ll run the rhythm of a senior leader’s week. You’ll keep them prepared, focused and one step ahead in a fast‑paced, product‑led business.

You’ll join an established EA network and get the autonomy to own your executive’s day to day.

What you’ll do

• Manage a complex calendar, including meetings, store visits, travel and focus time
• Triage the inbox, draft correspondence and act as first point of contact
• Prepare briefs, agendas and pre-reads, then capture actions and follow them through
• Coordinate Board papers, executive updates, Town Halls and trading reviews
• Track key business milestones and flag risks before deadlines are missed
• Organise leadership meetings, offsites, team events and onboarding for senior hires
• Process expenses, purchase orders and invoices

This role is a 12 month FTC

One of Australia’s best‑known retailers is looking for an Executive Assistant to support an Executive General Manager. This is more than diary management. You’ll run the rhythm of a senior leader’s week. You’ll keep them prepared, focused and one step ahead in a fast‑paced, product‑led business.

You’ll join an established EA network and get the autonomy to own your executive’s day to day.

What you’ll do

• Manage a complex calendar, including meetings, store visits, travel and focus time
• Triage the inbox, draft correspondence and act as first point of contact
• Prepare briefs, agendas and pre-reads, then capture actions and follow them through
• Coordinate Board papers, executive updates, Town Halls and trading reviews
• Track key business milestones and flag risks before deadlines are missed
• Organise leadership meetings, offsites, team events and onboarding for senior hires
• Process expenses, purchase orders and invoices

What you’ll bring

• Experience supporting a GM, Director or senior executive in a fast‑paced environment
• Sharp organisation skills and the judgement to manage competing priorities
• Confidence working with senior leaders, and a calm head under pressure
• Strong PowerPoint, Word and document presentation skills
• Discretion with confidential information
• A proactive style. You anticipate what’s needed before you’re asked
• Openness to using technology and AI tools to work smarter
• Retail or consumer goods experience is a bonus, not essential

Why apply

• Exposure to senior leadership and the inner workings of a major listed retailer
• A supportive EA team and clear structure around you
• A great step up for an EA ready to support an executive at this level
• Open to junior level applications

Additional information

• Busy, fast‑paced role with real ownership
• Ideal step up for an EA supporting a GM or Director
• Run the week, not just the diary