Executive Assistant

u&u Recruitment; Sydney; Hybrid; AUD 110,000 - 130,000; Full time

Benefits offered by this job

Hybrid work arrangement

Superannuation

Public transport access

Job summary

u&u Recruitment Partners is seeking an experienced Executive Assistant to join a global FMCG company in Sydney as the right hand to the Managing Director. In a high-trust role, you’ll safeguard operations, enabling the executive team to focus on strategic priorities.

You’ll run traditional EA duties for the MD, coordinate ELT travel, oversee office management, and contribute to ELT meetings with strategic input. The role is primarily in-office with some flexibility to work from home.

Qualifications

• Proven experience supporting a busy senior leader.
• Ability to manage multiple priorities with discretion.
• Strong attention to detail and organizational skills.

Responsibilities

• Oversee the MD's inbox and prioritize communications.
• Manage the MD's diary and schedule to prevent conflicts.
• Coordinate all travel for the ELT and executives.
• Prepare presentations and materials for ELT meetings.
• Foster office management and vendor relationships.

Skills

Executive Assistant experience

Diary management

Travel coordination

Stakeholder management

Job description

An exciting opportunity to join well-established global FMCG company as EA to the Managing Director. In this high-trust role, you’ll be their right hand, ensuring operations run smoothly and enabling the executive team to focus on strategic priorities.

You’ll manage traditional EA duties for the MD, coordinate travel for the ELT, oversee office management and make a visible impact across the business.

What’s in it for you?

• Join a well-established, stable business with clear and sustainable growth plans;
• $110,000–$130,000 + super;
• Offices in Macquarie Park, close to public transport;
• Primarily in-office role with some flexibility to work from home as needed;
• Be a trusted right hand to a well-regarded and respected leader;
• Provide strategic input at ELT meetings and have your ideas heard;
• Work for a values-driven business committed to elevating people to their full potential;
• Role with high internal visibility across senior leadership; and
• Join a smaller, collaborative team where people pull together and contributions are valued.

An exciting opportunity to join well-established global FMCG company as EA to the Managing Director. In this high-trust role, you’ll be their right hand, ensuring operations run smoothly and enabling the executive team to focus on strategic priorities.

You’ll manage traditional EA duties for the MD, coordinate travel for the ELT, oversee office management and make a visible impact across the business.

What’s in it for you?

• Join a well-established, stable business with clear and sustainable growth plans;
• $110,000–$130,000 + super;
• Offices in Macquarie Park, close to public transport;
• Primarily in-office role with some flexibility to work from home as needed;
• Be a trusted right hand to a well-regarded and respected leader;
• Provide strategic input at ELT meetings and have your ideas heard;
• Work for a values-driven business committed to elevating people to their full potential;
• Role with high internal visibility across senior leadership; and
• Join a smaller, collaborative team where people pull together and contributions are valued.

The role

• Oversee the MD’s inbox, prioritising correspondence and flagging emails that require urgent attention;
• Manage the MD’s diary, anticipating conflicts and proactively resolving scheduling issues;
• Coordinate all travel for the executive team;
• Take ownership of ELT meetings, including:
  • Preparing and circulating agendas;
  • Scheduling meetings and coordinating travel for attendees; and
  • Taking ownership of action points and follow up;
• Prepare, review, and format presentations, reports and other materials;
• Act as a key point of contact for internal and external stakeholders; and
• Ensure the smooth day-to-day running of the office, including managing vendor relationships, ordering supplies, and welcoming guests.

The ideal candidate

• Experienced Executive Assistant with a solid track record supporting a busy senior leader;
• Ambitious and looking for more – this role offers strategic scope beyond a traditional EA position;
• Strong commercial acumen with a drive for efficiency and high performance; and
• Exceptional attention to detail, consistently delivering accurate, high quality work.

At u&u Recruitment Partners, we value diversity,equityand inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability.