Executive Assistant

JIVARO Recruitment; Melbourne; On-site; AUD 90,000 - 110,000; Full time

Job summary

JIVARO Recruitment in Melbourne seeks an Executive Assistant to support an Executive General Manager. This is more than diary management; you’ll run the rhythm of a senior leader’s week in a fast-paced, product-led business.

You’ll join an established EA network and have autonomy to manage the executive’s day-to-day, dashboarding milestones and coordinating leadership events.

Qualifications

• Experience supporting a GM, Director or senior executive in a fast-paced environment.
• Discretion with confidential information.
• Willingness to adopt technology and AI tools to work smarter.
• Retail or consumer goods experience is a bonus, not essential.

Responsibilities

• Manage a complex calendar, including meetings, store visits, travel and focus time.
• Triage the inbox, draft correspondence and act as first point of contact.
• Prepare briefs, agendas and pre-reads, then capture actions and follow through.
• Coordinate Board papers, executive updates, Town Halls and trading reviews.
• Track key business milestones and flag risks before deadlines.
• Organise leadership meetings, offsites, team events and onboarding for senior hires.
• Process expenses, purchase orders and invoices.

Skills

Executive support

Diary management

Calendar management

Communications

Discretion

Proactive work style

PowerPoint

AI tools familiarity

Tools

PowerPoint

Word

Job description

This role is a 12 month FTC

One of Australia’s best-known retailers is looking for an Executive Assistant to support an Executive General Manager. This is more than diary management. You’ll run the rhythm of a senior leader’s week. You’ll keep them prepared, focused and one step ahead in a fast-paced, product-led business.

You’ll join an established EA network and get the autonomy to own your executive’s day to day.

What you’ll do

• Manage a complex calendar, including meetings, store visits, travel and focus time
• Triage the inbox, draft correspondence and act as first point of contact
• Prepare briefs, agendas and pre-reads, then capture actions and follow them through
• Coordinate Board papers, executive updates, Town Halls and trading reviews
• Track key business milestones and flag risks before deadlines are missed
• Organise leadership meetings, offsites, team events and onboarding for senior hires
• Process expenses, purchase orders and invoices

What you’ll bring

• Experience supporting a GM, Director or senior executive in a fast-paced environment
• Sharp organisation skills and the judgement to manage competing priorities
• Confidence working with senior leaders, and a calm head under pressure
• Strong PowerPoint, Word and document presentation skills
• Discretion with confidential information
• A proactive style. You anticipate what’s needed before you’re asked
• Openness to using technology and AI tools to work smarter
• Retail or consumer goods experience is a bonus, not essential

Why apply

• Exposure to senior leadership and the inner workings of a major listed retailer
• A supportive EA team and clear structure around you
• A great step up for an EA ready to support an executive at this level
• Open to junior level applications