Executive Assistant to C-Suite Executive

MJD Recruitment; Sydney; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Beautiful CBD Offices

Broad executive support role

Collaborative, purpose‑led culture

Job summary

MJD Recruitment is partnering with a well-established, purpose-led investment organisation to appoint an Executive Assistant to support a senior C-suite executive and their leadership team. This Sydney-based role sits at the intersection of investment, strategy and governance, offering exposure to high-level decision making within a collaborative, purpose-driven environment.

You will expertly manage complex diaries, coordinate travel, prepare briefing materials, support governance processes, and

Qualifications

• Proven experience supporting senior executives within corporate or professional services.
• Confidence managing complex diaries, travel arrangements and multiple stakeholder priorities.
• Strong written communication with meticulous attention to detail.
• Ability to build trust with diverse personalities and working styles.
• Calm, flexible and solutions‑focused when priorities change.
• Team mentality and willingness to support colleagues.
• Interest in understanding the organisation's commercial activities and broader purpose.

Responsibilities

• Manage complex executive diaries and anticipate scheduling conflicts.
• Provide coordination and administrative support to senior leaders.
• Coordinate domestic travel, accommodation, meetings and offsite activities.
• Prepare and format executive correspondence, presentations, briefing documents and meeting materials.
• Support governance and reporting processes, including Board documentation.
• Act as a professional point of contact for senior internal and external stakeholders.
• Coordinate team meetings, events and initiatives to support effective communication.
• Manage expenses, invoices and other administrative processes with accuracy.
• Collaborate with other Executive Assistants to ensure seamless support.

Skills

Calendar management

Travel coordination

Stakeholder management

Presentation prep

Governance reporting

Exec support experience

Tools

Microsoft Office

Job description

Executive Assistant to C-Suite Executive

MJD Recruitment is partnering with a well-established, purpose‑led investment organisation to appoint an experienced Executive Assistant to support a senior C-suite executive and their broader leadership team.

Operating at the intersection of investment, strategy and sustainability, this organisation combines a commercially focused environment with a commitment to delivering positive outcomes for Australia.

This is a varied and engaging opportunity for an intelligent, adaptable and personable EA who enjoys working closely with senior decision‑makers. You'll play an important role in ensuring the executive and their team operate effectively, managing competing priorities, coordinating key activities and building trusted relationships across the business.

Working within a collaborative executive support function, you'll be surrounded by experienced colleagues who genuinely support one another and take pride in delivering a high standard of service.

The Role

Your responsibilities will include:

• Managing complex executive diaries, anticipating scheduling conflicts and balancing competing priorities
• Providing broader coordination and administrative support to senior leaders within the executive's team
• Coordinating domestic travel, accommodation, meetings and occasional offsite activities
• Preparing and formatting executive correspondence, presentations, briefing documents and meeting materials
• Supporting governance and reporting processes, including the coordination of Board and committee documentation
• Acting as a professional point of contact for senior internal and external stakeholders
• Coordinating team meetings, events and initiatives to support effective communication and collaboration
• Managing expenses, invoices and other administrative processes with accuracy and attention to detail
• Working closely with fellow Executive Assistants to ensure seamless support across the senior leadership team

MJD Recruitment is partnering with a well-established, purpose‑led investment organisation to appoint an experienced Executive Assistant to support a senior C-suite executive and their broader leadership team.

Operating at the intersection of investment, strategy and sustainability, this organisation combines a commercially focused environment with a commitment to delivering positive outcomes for Australia.

This is a varied and engaging opportunity for an intelligent, adaptable and personable EA who enjoys working closely with senior decision‑makers. You'll play an important role in ensuring the executive and their team operate effectively, managing competing priorities, coordinating key activities and building trusted relationships across the business.

Working within a collaborative executive support function, you'll be surrounded by experienced colleagues who genuinely support one another and take pride in delivering a high standard of service.

The Role

Your responsibilities will include:

• Managing complex executive diaries, anticipating scheduling conflicts and balancing competing priorities
• Providing broader coordination and administrative support to senior leaders within the executive's team
• Coordinating domestic travel, accommodation, meetings and occasional offsite activities
• Preparing and formatting executive correspondence, presentations, briefing documents and meeting materials
• Supporting governance and reporting processes, including the coordination of Board and committee documentation
• Acting as a professional point of contact for senior internal and external stakeholders
• Coordinating team meetings, events and initiatives to support effective communication and collaboration
• Managing expenses, invoices and other administrative processes with accuracy and attention to detail
• Working closely with fellow Executive Assistants to ensure seamless support across the senior leadership team

About You

We're looking for an experienced Executive Assistant who brings strong technical capability, sound judgement and the emotional intelligence to navigate a busy executive environment.

You'll ideally demonstrate:

• Proven experience supporting senior executives and their broader teams within a corporate or professional services environment
• Confidence managing complex diaries, travel arrangements and multiple stakeholder priorities
• Strong written communication skills, with meticulous attention to detail and pride in producing polished work
• The ability to build trust quickly and work effectively with a variety of personalities and working styles
• A calm, flexible and solutions‑focused approach when priorities change
• A genuine team mentality, with the willingness to pitch in and support colleagues
• Intellectual curiosity and an interest in understanding the organisation's commercial activities and broader purpose

Experience within financial services, investment management, consulting or a similarly complex corporate environment would be advantageous, although we're equally interested in candidates with strong transferable experience.

Please note: This position is based in the Sydney CBD and requires an on‑site presence five days per week.

Additional information

• Beautiful CBD Offices
• Broad executive support role offering exposure to senior leadership
• Collaborative, down‑to‑earth culture with a genuine sense of purpose