executive assistant

HR Partners; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Randstad is seeking an organised and proactive Executive Assistant to provide essential support to senior leadership in Melbourne's CBD, joining a purpose-led not-for-profit organisation.

The role requires strong relationship-building, sound judgement and the ability to manage changing priorities with discretion. You will work closely with internal teams and external stakeholders to ensure smooth operations.

Qualifications

• Experience as an Executive Assistant or similar senior administrative role.
• Strong organisation and time management skills.
• Proactive approach and ability to anticipate needs.
• Confidentiality and discretion in handling sensitive information.
• Not-for-profit experience would be highly regarded.

Responsibilities

• Managing diaries, scheduling meetings and resolving competing priorities.
• Coordinating meeting agendas, papers, presentations and minutes.
• Monitoring correspondence, drafting communications and following up on actions.
• Arranging travel, accommodation and itineraries as required.
• Liaising with internal teams and external stakeholders.
• Processing expenses, invoices and maintaining records.
• Supporting events, projects and day-to-day office coordination.
• Handling sensitive information with discretion and confidentiality.

Skills

Organisation

Time management

Written & Verbal Communication

Discretion/Confidentiality

Independent work

Tools

Microsoft Office

Job description

Are you an organised and proactive Executive Assistant who enjoys keeping things running smoothly? Join a purpose-led not-for-profit organisation in Melbourne’s CBD and provide essential support to senior leadership.

This opportunity will suit someone who builds strong relationships, exercises sound judgement and confidently manages changing priorities.

Executive Assistant

Melbourne CBD | Not-for-Profit Organisation

Are you an organised and proactive Executive Assistant who enjoys keeping things running smoothly? Join a purpose-led not-for-profit organisation in Melbourne’s CBD and provide essential support to senior leadership.

This opportunity will suit someone who builds strong relationships, exercises sound judgement and confidently manages changing priorities.

About the role

You will provide high-quality executive and administrative support, helping leaders stay organised and focused on the organisation’s goals.

Your responsibilities will include:

• Managing diaries, scheduling meetings and resolving competing priorities.
• Coordinating meeting agendas, papers, presentations and minutes.
• Monitoring correspondence, drafting communications and following up on actions.
• Arranging travel, accommodation and itineraries as required.
• Liaising professionally with internal teams and external stakeholders.
• Processing expenses, invoices and maintaining accurate records.
• Supporting events, projects and day-to-day office coordination.
• Handling sensitive information with discretion and confidentiality.

About you

You bring previous experience as an Executive Assistant or in a similar senior administrative role, along with:

• Excellent organisation and time management skills.
• Strong written and verbal communication.
• A proactive approach and the ability to anticipate needs.
• Confidence working independently and managing multiple deadlines.
• Strong attention to detail and proficiency in Microsoft Office.
• A professional, approachable manner and a commitment to confidentiality.

Experience in a not-for-profit organisation would be highly regarded.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.