Executive Assistant

Randstad Australia; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Randstad Australia in Melbourne's CBD is seeking an experienced Executive Assistant to provide high‑level support to senior leaders, keeping the operation running smoothly in a purpose‑led not‑for‑profit environment.

You will manage diaries, meetings and correspondence, coordinate materials, arrange travel, liaise with stakeholders and maintain accurate records, while upholding discretion and confidentiality.

Qualifications

• Previous EA or senior administrative experience
• Excellent organisation and time management
• Strong written and verbal communication
• Proactive approach and ability to anticipate needs
• Independent work style with ability to meet deadlines
• Proficiency in Microsoft Office

Responsibilities

• Manage diaries, schedule meetings and resolve competing priorities
• Coordinate meeting agendas, papers, presentations and minutes
• Monitor correspondence, draft communications and follow up actions
• Arrange travel, accommodation and itineraries as required
• Liaise professionally with internal teams and external stakeholders
• Process expenses, invoices and maintain accurate records
• Support events, projects and day-to-day office coordination
• Handle sensitive information with discretion and confidentiality

Skills

Organisation

Time management

Written communication

Verbal communication

Proactive

Attention to detail

MS Office

Tools

Microsoft Office Suite

Job description

Melbourne CBD | Not-for-Profit Organisation

Are you an organised and proactive Executive Assistant who enjoys keeping things running smoothly? Join a purpose-led not-for-profit organisation in Melbourne’s CBD and provide essential support to senior leadership.

This opportunity will suit someone who builds strong relationships, exercises sound judgement and confidently manages changing priorities.

About The Role

You will provide high-quality executive and administrative support, helping leaders stay organised and focused on the organisation’s goals.

Your responsibilities will include:

• Managing diaries, scheduling meetings and resolving competing priorities.
• Coordinating meeting agendas, papers, presentations and minutes.
• Monitoring correspondence, drafting communications and following up on actions.
• Arranging travel, accommodation and itineraries as required.
• Liaising professionally with internal teams and external stakeholders.
• Processing expenses, invoices and maintaining accurate records.
• Supporting events, projects and day-to-day office coordination.
• Handling sensitive information with discretion and confidentiality.

About You

You bring previous experience as an Executive Assistant or in a similar senior administrative role, along with:

• Excellent organisation and time management skills.
• Strong written and verbal communication.
• A proactive approach and the ability to anticipate needs.
• Confidence working independently and managing multiple deadlines.
• Strong attention to detail and proficiency in Microsoft Office.
• A professional, approachable manner and a commitment to confidentiality.

Experience in a not-for-profit organisation would be highly regarded.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.