Executive Assistant

Select Aust Sydney; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Select Aust Sydney is partnering with a not-for-profit organisation in Melbourne's CBD to recruit an Executive Assistant who keeps senior leadership organized and focused.

You will manage diaries, coordinate meetings, travel, expenses and liaise with internal and external stakeholders while handling confidential information with discretion.

Qualifications

• Experience as an Executive Assistant or similar senior admin role.
• Excellent organisation and time management skills.
• Strong written and verbal communication.
• Proactive approach and ability to anticipate needs.
• Independent with ability to manage multiple deadlines.
• Attention to detail and confidentiality.

Responsibilities

• Managing diaries, scheduling meetings and resolving competing priorities.
• Coordinating meeting agendas, papers, presentations and minutes.
• Monitoring correspondence, drafting communications and following up on actions.
• Arranging travel, accommodation and itineraries as required.
• Liaising with internal teams and external stakeholders.
• Processing expenses, invoices and maintaining records.
• Supporting events, projects and day-to-day office coordination.
• Handling sensitive information with discretion and confidentiality.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Discretion

Tools

Microsoft Office

Job description

Job Type: Permanent position | Full time position

Job Description
Executive Assistant Melbourne CBD | Not-for-Profit Organisation Are you an organised and proactive Executive Assistant who enjoys keeping things running smoothly?

Join a purpose-led not-for-profit organisation in Melbourne's CBD and provide essential support to senior leadership. This opportunity will suit someone who builds strong relationships, exercises sound judgement and confidently manages changing priorities.

About the role

You will provide high-quality executive and administrative support, helping leaders stay organised and focused on the organisation's goals.

• Your responsibilities will include: Managing diaries, scheduling meetings and resolving competing priorities.
• Coordinating meeting agendas, papers, presentations and minutes.
• Monitoring correspondence, drafting communications and following up on actions.
• Arranging travel, accommodation and itineraries as required.
• Liaising professionally with internal teams and external stakeholders.
• Processing expenses, invoices and maintaining accurate records.
• Supporting events, projects and day-to-day office coordination.
• Handling sensitive information with discretion and confidentiality.

About you

You bring previous experience as an Executive Assistant or in a similar senior administrative role, along with:

• Excellent organisation and time management skills.
• Strong written and verbal communication.
• A proactive approach and the ability to anticipate needs.
• Confidence working independently and managing multiple deadlines.
• Strong attention to detail and proficiency in Microsoft Office.
• A professional, approachable manner and a commitment to confidentiality.
• Experience in a not-for-profit organisation would be highly regarded.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.