Strategic Executive Assistant & Right-Hand Partner (Hybrid)

Planet Pharma; Melbourne; Hybrid; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid working environment

Job summary

Planet Pharma is partnering with a fast-growing organisation to appoint an experienced Executive Assistant. You will be a trusted extension of the founder-led leadership team, bringing structure, organisation and momentum in a fast-paced environment.

The role requires high organisation, proactive mindset and autonomy, with strong judgment and attention to detail. You will challenge, prioritise and influence when needed, supporting a dynamic leadership unit.

Qualifications

• Experience supporting CEOs or founders in a senior leadership context.
• Proven ability to manage complex calendars and travel arrangements.
• Strong stakeholder communication and prioritisation skills.

Responsibilities

• Provide high-level executive support to Founder and senior leadership.
• Manage calendars, meetings and priorities.
• Coordinate domestic and international travel and itineraries.
• Gatekeeper for leadership time and commitments.
• Prepare presentations, reports and business documents.
• Coordinate leadership meetings and follow-up actions.
• Build relationships with internal and external stakeholders.
• Support conferences and business engagements.
• Track deliverables and deadlines.
• Assist with operational coordination across the business.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

MS Office

Tools

PowerPoint

Outlook

MS Office

Job description

Planet Pharma is partnering with a fast-growing organisation to appoint an experienced Executive Assistant. You will be a trusted extension of the founder-led leadership team, bringing structure, organisation and momentum in a fast-paced environment.

The role requires high organisation, proactive mindset and autonomy, with strong judgment and attention to detail. You will challenge, prioritise and influence when needed, supporting a dynamic leadership unit.