Executive Assistant

Majer Recruitment

City of Brisbane

On-site

AUD 120,000 - 150,000

Full time

14 days+

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Benefits offered by this job

Competitive salary

Amazing benefits

Employer of choice

Job summary

A notable recruitment agency is seeking a seasoned Executive Assistant to support the CEO in a fast-paced environment. This exciting position involves comprehensive diary management, preparing agendas for meetings, and acting as a key liaison. Exceptional communication and time management skills are required, along with a proactive mindset and high levels of resilience. Start date is in January 2026 with competitive salary and benefits offered.

Qualifications

Proven experience supporting senior executives, particularly at CEO or C-suite level.
Exceptional skills in diary management and ownership of executive schedules.
Outstanding communication skills with the ability to liaise effectively at all levels.

Responsibilities

Provide high-level executive support to the CEO.
Manage complex diary and schedule changes.
Coordinate travel arrangements and manage expense claims.
Act as liaison between the CEO, senior leaders and the wider business
Prepare high-quality reports and presentations from data gathering
Assist with reports, briefings, presentations, conferences, board reports and quarterly reviews
Act as a culture advocate and role-model the organisation's values

Skills

Diary management skills

Communication skills

Resilience

Proactive mindset

Time management

Job description

Talent and Operations Manager at Majer Recruitment

Where you will be working… We have an amazing opportunity for a seasoned executive assistant to join this well-known ASX listed organisation in a true 1:1 role. Based on the CBD fringe, this is a high-profile role within a fast-paced, innovative business that has been voted Employer of Choice!

12 month contract with potential to go perm - January 2026 start

This role will suit a confident, resilient EA who thrives at the executive level and enjoys being a true business partner.

Seniority level: Mid‑Senior level | Employment type: Full‑time | Job function: Administrative | Industries: Software Development

What you’ll be doing…

Providing high‑level executive support, you will play a critical role in enabling the CEO to achieve both operational and strategic outcomes. Your responsibilities will include:

End‑to‑end diary management, including negotiating and managing a complex and frequently changing schedule
Preparing agendas, taking minutes in senior stakeholder meetings, and ensuring actions are followed through to completion
Coordinating domestic and international travel arrangements and managing expense claims
Acting as a key liaison between the CEO, senior leaders, and the broader business
Preparing high‑quality reports and presentations through detailed data gathering and process management
Assist with the preparation and coordination of reports, briefings, presentations, conferences, board reports and quarterly reviews
Acting as a culture advocate, role‑modeling the organisation’s values and ways of working

Do you have what it takes...

To be successful in this role, you will bring:

Proven experience supporting senior executives, experience at CEO or C‑suite level essential!
Exceptional diary management skills and confidence in taking full ownership of your executive’s schedule
Outstanding communication skills with the ability to liaise effectively at all levels
Strong resilience and the ability to thrive in a high‑pressure, fast‑paced environment
A proactive mindset, with the ability to anticipate issues before they arise
High levels of confidence, discretion, and professionalism
Excellent time management and attention to detail
The ability to maintain strict confidentiality at all time

What’s in it for you…