C-Suite Executive Assistant (EA)

Core Talent; Cumberland; On-site; AUD 150,000 - 160,000; Full time

Benefits offered by this job

On-site parking

Strong work‑life balance emphasis

Job summary

Core Talent is seeking an experienced Executive Assistant to support a four‑leader C‑suite in Western Sydney. This fully on‑site role focuses on high‑level administration, reporting, presentations and information coordination, with occasional tender and reporting deadlines.

You will manage complex schedules, prepare executive reports, coordinate across business units and stakeholders, and ensure confidentiality. A results‑driven, proactive mindset is essential.

Qualifications

• Experience supporting multiple C-suite or senior executives.
• Strong reporting and presentation skills with PowerPoint.
• Exceptional organisation and attention to detail.
• Discretion and confidentiality in handling sensitive information.
• Ability to coordinate complex information across stakeholders.
• Experience in construction, infrastructure, manufacturing or operational environments is preferred.

Responsibilities

• Support four C-suite/senior executives with day-to-day needs.
• Prepare and format executive reports and presentations.
• Coordinate information from GMs and business units nationally.
• Support tender processes and tender reviews.
• Prepare meeting agendas, take minutes and follow up actions.
• Manage sensitive financial, commercial and HR information.
• Coordinate executive travel and schedules.
• Liaise with other EAs and corporate stakeholders.
• Identify process improvements and improve overall executive support.

Skills

C-suite support

PowerPoint

Stakeholder management

Meeting minutes

Discretion & confidentiality

Communication with senior leaders

Proactive mindset

Information coordination

IT & systems proficiency

Tools

PowerPoint

MS Office

Job description

Executive Assistant – C-Suite

150K–160K + Super | Western Sydney | Fully On-Site with Parking | Newly Created Role

A genuinely different Executive Assistant opportunity - Are you an experienced Executive Assistant who wants to work closely with a C-suite team, but doesn't want to sacrifice your work-life balance to do it?

This newly created position offers the opportunity to support a senior leadership team within a well-established construction and engineering business, with a broad remit across executive administration, reporting, presentations, tenders and stakeholder coordination. And importantly, work-life balance isn't just something written in the job description - it is genuinely valued by the leadership team.

The executives are hands-on, down-to-earth leaders who understand the importance of having a life outside of work. While there will occasionally be periods where deadlines require additional support, particularly around major tenders or reporting, the expectation is not that you routinely work long hours or be permanently available.

The Opportunity - You will provide support across a team of four senior executives, acting as a central point of coordination and ensuring the leadership team has the information, reporting and administrative support they need.

This is not a traditional diary-heavy EA role. Approximately 80% of the role will focus on high-level administration, reporting, presentations and information coordination, with the remainder covering traditional executive support.

• Supporting four C-suite/senior executives across their day-to-day requirements
• Preparing and formatting executive-level reports and presentations
• Coordinating and consolidating information from GMs and business units nationally
• Supporting tender processes and tender reviews
• Preparing meeting agendas, taking minutes and following up actions
• Managing sensitive financial, commercial and HR information
• Coordinating executive travel and schedules
• Working closely with senior stakeholders across the organisation
• Liaising with other EAs and corporate stakeholders

Coordinating executive travel and schedules
Working closely with senior stakeholders across the organisation

• Liaising with other EAs and corporate stakeholders
• Improving systems, processes and the overall effectiveness of executive support
• Anticipating what the leadership team needs and proactively taking ownership

The Leadership Team

• You'll be supporting four senior leaders with construction backgrounds.
• They're practical, approachable and hands-on, rather than overly corporate or hierarchical. They're easy-going,have a great sense of humourand have an open door policy.
• What matters most to them is trust, discretion, capability and getting things done.

One of the key reasons this role is attractive is the culture around work-life balance. The leadership team does not expect their EA to live at work or be constantly available outside standard hours.Your working day will generally be 8:00am–5:00pm. There may be the occasional later finish when an important tender or reporting deadline requires it, but this is expected to be the exception -not the culture.

We're looking for a highly capable EA professional who enjoys working with senior executives and is comfortable taking significant ownership. You'll ideally have:

• Experience supporting multiple C-suite or senior executives
• Strong reporting, presentation and PowerPoint skills
• Exceptional organisation and attention to detail
• Experience coordinating complex information across multiple stakeholders
• Excellent minute-taking and follow-up skills
• Strong IT and systems capability
• High levels of discretion and confidentiality
• The confidence to communicate with senior leaders and GMs
• A proactive mindset — you're someone who is naturally one step ahead
• The ability to manage competing priorities without becoming overwhelmed
• Ideally, experience within construction, , infrastructure, manufacturing or another operational environment

We're not looking for someone who simply waits for a list of tasks. The ideal person will naturally think: "What will they need next, and how can I make that easier?"

Why This Role?

• $140K–$160K + super
• Newly created role with genuine scope to make it your own
• Support the C-suite across a broad and interesting remit
• Exposure to tenders, reporting, presentations and senior stakeholders
• Significant autonomy and opportunity to establish processes
• Work alongside an experienced and approachable leadership team
• A genuine commitment to work-life balance
• 8:00am–5:00pm, Monday to Friday
• Fully on-site in Western Sydney
• Opportunity to become a key part of an evolving business

This is an opportunity for an experienced EA who wants the seniority, remuneration and exposure of a C-suite position without the expectation that work has to consume your life.

If you're highly capable, commercially minded, proactive and looking for a role where your experience will genuinely be valued - I’d love to hear from you.

A current driver's licence is essential.