Executive Assistant / Office Manager

DIXON APPOINTMENTS | Recruitment Agency; City of Melbourne; Hybrid; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Hybrid working

Salary packaging

Leadership exposure

Purpose-driven org

Additional leave

Job summary

Inner Melbourne-based organisation is seeking an experienced Executive Assistant / Office Manager to support the CEO and oversee day-to-day operations. This permanent, hybrid role offers 0.8 to full-time hours and a chance to contribute to a purpose-led growth phase.

You will manage complex diaries, board governance support, and onboarding/admin tasks, while ensuring efficient workflows and proactive problem solving within a not-for-profit or health-focused environment.

Qualifications

• Previous experience as an Executive Assistant supporting a CEO or senior executive
• Strong Board support and minute-taking experience
• Exceptional organisational and time management skills
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint and SharePoint
• Proactive approach and the ability to anticipate needs
• Strong attention to detail and professional communication skills
• Experience within not-for-profit/health/community sectors advantageous

Responsibilities

• Complex diary and calendar management
• Board and governance support, including agenda preparation and minute taking
• Coordinating meetings, travel and correspondence
• Managing the CEO's inbox and priorities
• General office management and administration
• Supporting internal systems, processes and document management
• Assisting with procurement and operational administration
• Acting as a key point of contact for stakeholders, enquiries and internal support

Skills

Executive Assistant

Board support

Minute taking

Organisational skills

Time management

Microsoft Office

Outlook

Word

PowerPoint

SharePoint

Proactive attitude

Attention to detail

Stakeholder communication

Tools

SharePoint

Job description

Inner Melbourne | Hybrid Working | 0.8 to Full-Time Opportunity

Are you a career Executive Assistant who genuinely loves supporting senior leaders and keeping an organisation running smoothly?

We're partnering with a values-driven organisation seeking an experienced Executive Assistant / Office Manager to support their CEO while playing a key role in the day-to-day operations of the business.

This is a unique opportunity to join a purpose-led organisation at an exciting stage of growth and transformation. Working closely with the CEO, you'll be a trusted right-hand person, providing high-level executive support while helping bring structure, organisation and efficiency to a busy, people-focused environment.

The Role

Reporting directly to the CEO, your responsibilities will include:

• Complex diary and calendar management
• Board and governance support, including agenda preparation and minute taking
• Coordinating meetings, travel and correspondence
• Managing the CEO's inbox and priorities
• General office management and administration
• Supporting internal systems, processes and document management
• Assisting with procurement and operational administration
• Acting as a key point of contact for stakeholders, enquiries and internal support

About You

To be successful in this role, you will bring:

• Previous experience as an Executive Assistant supporting a CEO or senior executive
• Strong Board support and minute-taking experience
• Exceptional organisational and time management skills
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint and SharePoint
• A proactive approach and the ability to anticipate needs
• Strong attention to detail and professional communication skills
• Experience within the not-for-profit, health, community services or related sectors will be highly regarded

Most importantly, you're someone who genuinely enjoys being an EA. You take pride in being one step ahead, creating structure, building relationships and enabling others to perform at their best.

What's on Offer

• Permanent opportunity, 0.8 to full-time
• Hybrid working arrangement
• Additional leave benefits
• Salary packaging opportunities
• Opportunity to work closely with an experienced CEO
• Purpose-driven organisation making a meaningful difference in the community
• Supportive, collaborative and people-first culture

Salary package will be based on experience.

Applicants must have current Australian working rights and be based in Australia. Applications from candidates residing outside Australia will not be considered.

Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier-free recruitment experience. Please indicate your preferred method of communication in your application, and please let us know if you require any adjustments when dealing with us.

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