Executive Assistant

EST10 Recruitment; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

EST10 Recruitment is seeking an experienced Executive Assistant to support busy, senior-level stakeholders in a global investment business based in Sydney. You’ll manage complex diaries, coordinate travel, and ensure flawless administration with a calm, professional presence.

This role requires discretion, proactive problem-solving, and strong MS Office skills; you’ll collaborate across teams, draft communications, and help with office coordination and events to keep the Sydney office running

Qualifications

• Experience supporting senior-level stakeholders.
• Excellent organisation and ability to manage multiple priorities.
• Discretion with sensitive information.
• Proactive and able to anticipate next steps.
• Willing to contribute beyond core responsibilities.
• Strong systems skills; proficient in MS Office.

Responsibilities

• Keep senior leaders organised across busy diaries and meetings.
• Coordinate domestic and international travel plans.
• Organise client engagements, leadership meetings, and events.
• Prepare high-quality communications and meeting materials.
• Assist with office coordination, facilities, suppliers, and general admin.

Skills

Executive support

Stakeholder management

Discretion

Organisation

Travel planning

Tools

Microsoft Office

Job description

• This is an established global investment business with an impressive international footprint and decades of success behind it
• There’s more to this organisation than financial performance, with a strong sense of purpose sitting behind the broader business
• You’ll be surrounded by smart, accomplished people who are passionate about what they do, and who value warmth, collaboration, and strong relationships
• This is an environment where high standards matter, particularly when it comes to clients, communication, and how the business presents itself
• Relationships really matter here, whether that’s with clients, colleagues, or the senior leaders you’ll be supporting
• The EA role has genuine breadth, with opportunities to contribute to projects, events, and the wider running of the Sydney office
• With variety across your day and plenty of moving parts, this is a role where a capable EA can really make their mark

What is unique about you?

• You’re an experienced Executive Assistant who knows how to support busy, senior-level stakeholders
• You have that brilliant ability to work out what needs your attention first, without needing someone to spell it out
• You’re naturally organised and can keep several moving pieces under control without becoming flustered
• Discretion comes naturally to you, and you understand the importance of handling sensitive information carefully
• You’re proactive! If something needs following up, fixing or organising, you’re already onto it
• You enjoy being part of the wider business and are happy to pitch in beyond your immediate responsibilities
• Strong systems skills are a given, and you’re confident navigating Microsoft Office and picking up new platforms
• Most importantly, you’re dependable, switched on, and someone people genuinely enjoy working with

A snapshot of your role….

• Keep senior leaders organised across busy diaries, changing priorities, meetings, and day-to-day commitments
• Take ownership of domestic and international travel, pulling together seamless plans from start to finish
• Coordinate client engagements, leadership meetings, team events, and functions, making sure every detail is covered
• Get involved in business projects, research, and presentation preparation, working across different teams when required
• Draft and prepare high-quality communications, documents, and meeting materials on behalf of senior stakeholders
• Be a key presence in the Sydney office, helping with suppliers, facilities, deliveries, workplace requirements, and general office coordination

This role will be placed quickly, don’t hesitate!