Executive Assistant

Department for Child Protection, South Australia; Adelaide; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Collaborative team environment

Flexible working options

Paid Parental Leave

Recognition and Growth

Salary Packaging

Health and Fitness Perks

Wellbeing Support

Job summary

Department for Child Protection, South Australia, seeks an Executive Assistant to provide high-level administrative support to the Directors within the Office of Professional Practice in metropolitan Adelaide.

The role emphasizes precision, confidentiality and proactive workflow management to enable Directors to perform their duties effectively, with duties spanning memos, reports and minutes preparation.

Qualifications

• Experience providing executive support to senior leaders.
• Strong written and verbal communication.
• Proficient in desktop software to generate polished documents and presentations.
• Ability to handle confidential information with discretion.
• Experience with record management systems.

Responsibilities

• Oversee scheduling of appointments, meetings and travel arrangements for Directors.
• Manage the Directors' inbox and diary to monitor and prioritise tasks.
• Strengthen administrative support with digital and business applications for accurate correspondence and reports.
• Handle sensitive information with integrity and discretion per guidelines.
• Assist in preparing memos, letters, agenda papers and recording meeting minutes.

Skills

Diary management

Executive support

Discretion & confidentiality

Communication

Education

None

Tools

MS Office

Word/Excel/PowerPoint

Job description

Our metropolitan Adelaide team are seeking a proactive Executive Assistant to provide high-level administrative support to the Director, Quality and Safeguarding and Director, Specialist Practice. Working within the Office of Professional Practice, you will operate in a highly sensitive environment to manage human resource processing and key executive support services.

Your detail-orientated skillset and initiative will drive operational workflows that guarantees accuracy and precision. These secretarial responsibilities enable the Directors to effectively perform their duties through your dedicated and strategic support.

In this role, you will:

• Oversee the scheduling of appointments, meetings and travel arrangements on the Directors behalf
• Manage the Directors inbox and diary to monitor and prioritise tasks, including requests, referrals and coordinating correspondence
• Strengthen administrative support services using suitable digital and business applications to accurately detail correspondence and reports
• Handle sensitive information with high integrity, confidentiality and discretion to adhere to strict procedural guidelines
• Assist in the preparation of memos, letters, agenda papers and recording of meeting minutes.

About you:

• You have an exceptional work ethic to conduct key executive support services with diligence and integrity
• You possess high-quality written and verbal communication skills to maintain accurate reporting processes
• You can competently utilise an array of computing software applications to generate polished documents and presentation materials
• You are a fantastic team collaborator, who can meet deadlines and safeguard confidential information
• You have proven knowledge of record management systems and procedures.

Why You’ll Love It Here - DCP Benefits That Matter:

• A collaborative team environment, working alongside people who are committed to best practice and making a meaningful impact
• Flexible working options with tailored arrangements to help you balance work and life
• Paid Parental and Partner Leave – additional paid time to support you and your growing family
• Recognition and Growth – we celebrate your achievements and open doors to development across DCP
• Salary Packaging – reduce your taxable income with a range of pre-tax benefits
• Health and Fitness Perks – free flu vaccination plus access to more than 1,700 gyms, fitness centres and pools across Australia through our Fitness Passport program for you and your family
• Wellbeing Support - confidential Employee Assistance Program services for you and your family.

Special Conditions

• You must have a current Working With Children Check
• A current Australian driver’s licence (P2 or above) and a willingness to drive is desirable.