Executive Assistant

Victoria University; Canning; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Generous NFP Salary Packaging

Wellbeing Leave

Paid Parental Leave

FDVA leave support

Health insurance & EAP counselling

Professional Development

Job summary

Communicare is seeking an Executive Assistant to provide high-level administrative and coordination support to the Chief Services Officer. The role includes complex diary management, travel arrangements, and governance meeting coordination, while safeguarding confidentiality and delivering responsive stakeholder service.

You will work closely with the CGE, supporting board-related activities and organisational priorities. A relevant qualification and strong MS 365/SharePoint skills are desirable.

Qualifications

• Experience providing executive/administrative support in a complex, fast-paced environment.
• Ability to coordinate meetings, governance forums and projects with attention to detail.
• Experience preparing agendas, minutes, reports and briefing papers.
• Strong organisational, communication and stakeholder management skills.

Responsibilities

• Provide high-level executive and administrative support to the Chief Services Officer, including diary management, meeting coordination, travel arrangements and correspondence.
• Coordinate governance meetings, subcommittees and board processes, including papers, minutes and action registers.
• Develop professional relationships with internal and external stakeholders as a trusted contact.
• Prepare executive reports, presentations and briefings while handling confidential information with discretion.
• Maintain systems, records and processes to improve administrative effectiveness.

Skills

Executive support

Diary management

Governance coordination

Agenda/minutes prep

Stakeholder management

Independent working

Communication skills

Team coordination

Education

Business Administration

Governance

Project Administration

Tools

Microsoft 365

SharePoint

Job description

The Role

The Executive Assistant provides high-quality administrative, coordination and executive support services to the Chief Services Officer (CSO) and contributes to the effective operation of the Communicare Group Executive (CGE). The role is responsible for coordinating schedules, meetings, communications and administrative processes while ensuring confidentiality, professionalism and responsive stakeholder service.

The Executive Assistant works closely with members of the CGE, providing ad hoc support as required to facilitate organisational priorities and efficient service delivery.

Key Responsibilities

• Provide high-level executive and administrative support to the Chief Services Officer, including complex diary management, meeting coordination, travel arrangements and correspondence.
• Coordinate Executive Leadership Team, Group Executive, executive subcommittee and other governance meetings and, where required, provide support for relevant Board meetings, including reporting, preparing agendas, papers, minutes and action registers.
• Develop and maintain professional relationships with internal and external stakeholders, acting as a trusted first point of contact for the Executive Office.
• Prepare executive reports, presentations, briefings and organisational communications while managing sensitive and confidential information with discretion.
• Support the efficient operation of the Executive Office by maintaining systems, records and processes, while identifying opportunities to improve administrative effectiveness and service delivery.

This is apermanent full-time role working76 hours per fortnight and is located inCannington.

Due to the nature of the position attendance outside normal business hours may occasionally be required to support governance meetings, events and organisational priorities.Occasional travel may be required.

About You

• Proven experience providing executive, administrative, or business support within a complex and fast-paced organisation.
• Demonstrated ability to coordinate meetings, committees, governance forums, projects, and organisational initiatives with strong attention to detail.
• Experience preparing high-quality agendas, minutes, reports, briefing papers, and other governance or executive documentation.
• Highly organised with excellent communication, stakeholder engagement, and relationship management skills.
• Relevant qualification in Business Administration, Governance, Project Administration, or a related field, or equivalent demonstrated experience.
• Ability to work independently, exercise initiative and sound judgement, solve problems, manage sensitive information with discretion and balance competing priorities.
• Current National Police Clearance, Working with Children Check, current C Class Driver's Licence, and willingness to obtain a Department of Justice Clearance.
• Intermediate to advanced capability across Microsoft 365, SharePoint and other business and document management systems.

What we offer

Our office is located in central Cannington with a short 5-minute walk to Westfield Carousel, close to public transport, food outlets and easily accessible from Albany Highway! Other benefits include:

• Generous NFP Salary Packaging:Option to package up to $15,900 for general living expenses and an additional $2,650 for entertainment benefits per annum.
• Wellbeing Leave:5 days of extra paid leave per annum (pro rata for part-time).
• Paid Parental Leave: Paid leave and return to work incentives.
• Support for FDVA:Family Domestic Violence and Abuse leave, financial assistance, and structured support for any employees who have experienced FDVA incidents.
• Health and Wellbeing:Discounted Health Insurance with HBF, and free confidential counselling services through our Employee Assistance Program.
• Professional Development:Opportunities for growth and development within a supportive and inclusive team culture.
• Flexible working conditions: We understand how important this is.
• Being part of an organisation that drives meaningful change across WA communities

Who are we?

Communicare delivers over 45 people-focused services that support individuals, families and communities to thrive and create better futures. With almost 50 years of experience, we have built a strong reputation for genuinely caring about the people we help.

We are an organisation driven by our values of Everyone Is Welcome, Doing What We Say, Above and Beyond, and Stronger Together. Communicare is committed to inclusion, cultural safety and empowering the people we serve.

Applications close 16 November 2026, shortlisting and interviewing may begin immediately.

Communicare values diversity and encourages applications from Aboriginal and Torres Strait Islander peoples, those from culturally and linguistically diverse backgrounds, LGBTQI+ individuals, and people with disabilities.

This role is designated under Section 51 of the Equal Opportunity Act 1984 (WA) to promote equality; Aboriginal people are strongly encouraged to apply.