EXECUTIVE ASSISTANT

Child Protection; Adelaide; Hybrid; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Flexible working options

Paid parental leave

Salary packaging

Wellbeing program

Gym access via Fitness Passport

Job summary

The Department for Child Protection (DCP) in Adelaide is seeking an Executive Assistant to provide high-level administrative support to the Director, Quality and Safeguarding and the Director, Specialist Practice. Working within the Office of Professional Practice, you will manage sensitive information and coordinate executive workflows.

You will oversee scheduling, inbox/diary, prepare correspondence and minutes, and help produce memos and briefing papers while safeguarding confidentiality and

Qualifications

• Outstanding executive support experience with discretion and integrity.
• Strong written and verbal communication skills for accurate reporting.
• Proficient in using computing software to generate polished documents and presentations.
• Team player who can meet deadlines and protect confidential information.
• Knowledge of record management systems and procedures.

Responsibilities

• Oversee scheduling of appointments, meetings and travel for Directors.
• Manage Directors' inbox and diary, prioritising tasks and coordinating correspondence.
• Enhance administrative support using digital tools to document reports and correspondence accurately.
• Handle sensitive information with confidentiality and discretion per procedures.
• Assist in preparing memos, letters, agenda papers and recording meeting minutes.

Skills

Executive support

Attention to detail

Communication skills

Microsoft Office

Record management

Tools

Microsoft Office Suite

Job description

Full-time temporary vacancy available until 3 September 2027

Work autonomously to bolster departmental efficiency

Uphold professionalism and integrity within a child protection framework.

Our metropolitan Adelaide team are seeking a proactive Executive Assistant to provide high-level administrative support to the Director, Quality and Safeguarding and Director, Specialist Practice. Working within the Office of Professional Practice, you will operate in a highly sensitive environment to manage human resource processing and key executive support services.

Your detail-oriented skillset and initiative will drive operational workflows that guarantees accuracy and precision. These secretarial responsibilities enable the Directors to effectively perform their duties through your dedicated and strategic support.

In this role, you will:

• Oversee the scheduling of appointments, meetings and travel arrangements on the Directors behalf
• Manage the Directors inbox and diary to monitor and prioritise tasks, including requests, referrals and coordinating correspondence
• Strengthen administrative support services using suitable digital and business applications to accurately detail correspondence and reports
• Handle sensitive information with high integrity, confidentiality and discretion to adhere to strict procedural guidelines
• Assist in the preparation of memos, letters, agenda papers and recording of meeting minutes.

About you:

• You have an exceptional work ethic to conduct key executive support services with diligence and integrity
• You possess high-quality written and verbal communication skills to maintain accurate reporting processes
• You can competently utilise an array of computing software applications to generate polished documents and presentation materials
• You are a fantastic team collaborator, who can meet deadlines and safeguard confidential information
• You have proven knowledge of record management systems and procedures.

Why You’ll Love It Here - DCP Benefits That Matter:
At DCP, these are just some of the benefits you’ll enjoy:

• A collaborative team environment, working alongside people who are committed to best practice and making a meaningful impact
• Flexible working options with tailored arrangements to help you balance work and life
• Paid Parental and Partner Leave - additional paid time to support you and your growing family
• Recognition and Growth - we celebrate your achievements and open doors to development across DCP
• Salary Packaging - reduce your taxable income with a range of pre-tax benefits
• Health and Fitness Perks - free flu vaccination plus access to more than 1,700 gyms, fitness centres and pools across Australia through our Fitness Passport program for you and your family
• Wellbeing Support - confidential Employee Assistance Program services for you and your family.
• A current Australian driver’s licence (P2 or above) and a willingness to drive is desirable.

The Department for Child Protection (DCP) plays a key role in the protection of children, young people and their families within South Australia. The department provides support to vulnerable children and young people to be safe, strong and connected.

Contact Us

Enquiries to Angela Totani - Directorate Business Manager 0419 464 220 [e-mail]

Our workplace reflects the diverse communities we serve, and we welcome applications from people of all backgrounds, experiences, and abilities. This includes women, Aboriginal and Torres Strait Islander peoples, people with disability, LGBTQIA+ communities, and those from culturally diverse backgrounds. We are committed to fostering an inclusive, safe, and respectful workplace where everyone feels supported.

The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role