Personal Assistant

Talentpath; City of Brisbane; On-site; AUD 70,000 - 90,000; Full time

Job summary

Talentpath in Brisbane is seeking an experienced Personal Assistant to support two Directors in a fast-paced, project-driven environment. You will manage diaries, emails and priorities, coordinate meetings and events, and help keep daily operations running smoothly.

In this role you will format reports, prepare documents, and handle invoicing through NetSuite. The position offers long-term stability, independence, and a collaborative team that values accuracy, initiative and professional service.

Qualifications

• 3-5+ years of experience in administration or as a Personal Assistant, ideally within professional services.
• Strong proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook.
• Experience with NetSuite and document formatting is desirable.
• Reliable, proactive, with excellent attention to detail and organisational skills.
• Able to work independently and adapt to changing deadlines and priorities.
• Comfortable supporting multiple stakeholders and managing confidential information.
• Resilient, personable, and able to communicate effectively with senior staff.
• Self-motivated with a strong sense of accountability and initiative.

Responsibilities

• Provide comprehensive PA support to two Directors, managing diaries, emails, and priorities.
• Assist with report formatting, document preparation, and job setup.
• Handle invoicing through NetSuite and support financial administration.
• Coordinate meetings, events, and office responsibilities to ensure smooth daily operation.
• Support internal initiatives, training, and smaller tender submissions.
• Manage general office duties and provide administrative support as needed.
• Support Directors with project-related documentation and deadlines.
• Contribute to a team-focused environment with a focus on accuracy and efficiency.

Skills

Diary management

Microsoft Office

NetSuite

Document formatting

Event coordination

Administrative support

Tools

NetSuite

Job description

The opportunity
This is a rare chance to join a well-established professional services firm supporting two Directors in a fast-paced, project-driven environment. You'll enjoy long-term stability, working on major infrastructure projects with a supportive team that values autonomy and initiative. The role offers a mix of administrative support, document management, and event coordination within a business that values dedication and professionalism.

What's in it for you

• A competitive salary package with annual reviews and discretionary bonuses.
• Long-term career stability within a supportive, friendly team.
• Exposure to major infrastructure projects across Queensland.
• Opportunities for professional development and skill enhancement.
• A collaborative work environment that values culture and team support.
• Support for work-life balance with flexible arrangements when needed.
• Recognition and reward for your contribution in a respected, long-standing company.

About the role

• Provide comprehensive PA support to two Directors, managing diaries, emails, and priorities.
• Assist with report formatting, document preparation, and job setup.
• Handle invoicing through NetSuite and support financial administration.
• Coordinate meetings, events, and office responsibilities to ensure smooth daily operation.
• Support internal initiatives, training, and smaller tender submissions.
• Manage general office duties and provide administrative support as needed.
• Support Directors with project-related documentation and deadlines.
• Contribute to a team-focused environment with a focus on accuracy and efficiency.

About you

• 3-5+ years of experience in administration or as a Personal Assistant, ideally within professional services.
• Strong proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook.
• Experience with NetSuite and document formatting is desirable.
• Reliable, proactive, with excellent attention to detail and organisational skills.
• Able to work independently and adapt to changing deadlines and priorities.
• Comfortable supporting multiple stakeholders and managing confidential information.
• Resilient, personable, and able to communicate effectively with senior staff.
• Self-motivated with a strong sense of accountability and initiative.

We recognise that people are more than just their CVs and take pride in being inclusive and diverse in our recruiting process. So if this role has piqued your interest but you do not meet all criteria listed, we encourage you to still apply.