Executive Administrative Coordinator

Queensland Corrective Services; Brisbane; On-site; AUD 60,000 - 75,000; Full time

Job summary

Queensland Corrective Services at Wacol, QLD is seeking a diligent Support Officer to handle correspondence, manage diaries, and coordinate meetings. You will ensure confidentiality and maintain orderly filing while liaising with internal and external colleagues.

The role involves travel bookings, procurement, basic IT support, minutes taking, and assisting with briefs and ministerial correspondence. The successful candidate will contribute to efficient centre operations and compliance with

Responsibilities

• Examine incoming correspondence to determine the appropriate action.
• Check outgoing correspondence for content and adherence to style guides and formatting requirements and amend where necessary.
• Register incoming and outgoing correspondence and prioritise accordingly.
• Manage appointment diary on behalf of management.
• Ensure the confidentiality of all documentation handled and maintain a secure filing system.
• Liaise with officers at all levels within both public and private sectors in relation to the centre's activities.
• Schedule meetings, book meeting rooms and organise teleconferencing if necessary.
• Book travel including accommodation, car hire and flights.
• Provide support and advice to other staff administrative issues and assist with the preparation of briefs, memorandums, submissions and executive and ministerial correspondence.
• Provide support and assistance in the use and maintenance of office communication and technology including answering phones, facsimiles, photocopiers, printers and computers.
• Screen telephone calls and redirect enquiries to appropriate areas of the office and Agency.
• Provide administrative functions and confidential administrative support for thecentre including faxing, photocopying, filing activities and taking minutes at various meetings.
• Undertake procurement activities to ensure centre resources are adequate including stationery and miscellaneous office supplies.
• Perform the computer-based functions of word processing, data entry and using spreadsheets.
• Undertake procurement and financial processing duties requiring financial reporting, purchase orders, corporate card reconciliation, monitoring of transactions and conduct banking as required.
• Process human resources paperwork including the processing and record keeping if required.
• Perform opening and closing procedure.

Job description

Queensland Corrective Services at Wacol, QLD is seeking a diligent Support Officer to handle correspondence, manage diaries, and coordinate meetings. You will ensure confidentiality and maintain orderly filing while liaising with internal and external colleagues.

The role involves travel bookings, procurement, basic IT support, minutes taking, and assisting with briefs and ministerial correspondence. The successful candidate will contribute to efficient centre operations and compliance with