Video Conferencing Coordinator

Queensland Corrective Services; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Queensland Corrective Services in Brisbane is seeking a Video Conferencing Coordinator to manage the online cross-agency scheduling system and coordinate prisoner appearances via videoconferencing for court and other proceedings.

The role collaborates with courts, Sentence Management, custodial staff, and legal representatives to ensure efficient videoconferencing outcomes and accurate recording of information.

Qualifications

• Experience coordinating videoconferencing with courts and agencies.
• Proven ability to manage schedules and respond to changing court timetables.
• Strong data entry and information sharing across stakeholders.

Responsibilities

• Coordinate VC bookings using the online booking system (GoBookings).
• Communicate with court and custodial staff to minimise wait times and rescheduling of court events
• Monitor live feeds and coordinate movements with courts and custodial officers regarding prisoner movements
• Share information with custodial centres, Sentence Management, courts and legal representatives regarding prisoner placement and movements
• Monitor prisoner responses to court outcomes and communicate with custodial officers when necessary
• Maintain comprehensive recording and documenting of information collected during videoconferencing
• Provide data input support and assist with memorandums, reports and related documentation

Skills

VC coordination

Scheduling

Stakeholder communication

Data entry

Tools

GoBookings

Job description

Queensland Corrective Services – Wacol QLD

In this role you will be responsible for maintaining an online cross criminal justice agency scheduling system and coordinating prisonersￂ appearances via videoconferencing for court, legal and other purposes. The Videoconferencing Coordinator will be required to liaise directly with courts, Sentence Management, custodial staff, legal practitioners (including Legal Aid Queensland) and other stakeholders to ensure the most efficient videoconferencing outcomes on a day-to-day basis.

The primary accountabilities of the Video Conferencing Coordinator include:

• Coordinate all VC bookings utilising the online booking system (GoBookings)
• Communicate with court and Correctional Centre staff to minimise prisoner wait times and rescheduling of court events
• Monitoring of the live feed of all videoconferences and communicate with courts, legal representatives, and custodial officers regarding internal prisoner movements, completions, cancellations and delays
• Ensure sharing of information with other custodial centres, Sentence Management, courts and legal representatives regarding prisoner placement and movement/transfers
• Monitor prisoner responses to their court outcomes where possible and communicate where necessary to custodial officers and Offender Development
• Ensure the appropriate exchange of information with key agencies to optimise the use of resources
• Build relationships with key stakeholders to facilitate a better information flow regarding videoconferencing activities
• Schedule visits with local courts and other external stakeholders to maintain clear working relationships with the Judiciary, court staff and other professionals in these locations
• Maintain agency electronic recording systems as required, collate information
• Ensure comprehensive recording and documenting of all information collected during the videoconferencing process
• Assist with monitoring and maintaining IOMS to ensure accurate statistics are available
• Provide data input support for staff as required
• Ensure the confidentiality of all documentation handled
• Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports and correspondence and human resource documentation.

Applications to remain current for 12 months.