Executive Admin & School Events Coordinator

Queensland Department of Education; Brisbane; On-site; AUD 65,000 - 80,000; Full time

Job summary

Mansfield State High School in Brisbane is seeking an Administration Officer (AO3) to provide executive and administrative support to the Deputy Principals and Leadership Team.

The role involves coordinating major school events, managing calendars and records, and liaising with students, families and staff to ensure programs run smoothly. A proactive, detail‑oriented approach and excellent customer service are essential for success.

Qualifications

• Highly organised and proactive with strong administrative experience.
• Experience supporting school leadership or executives is preferred.
• Excellent communication and customer service skills.

Responsibilities

• Provide executive and administrative support to Deputy Principals and the Leadership Team.
• Coordinate and resource major school events (e.g., PTNs, Open Days, Awards Ceremonies, Graduation, Leadership Camp).
• Manage Deputy Principal calendars, documentation, and student management processes.
• Prepare and maintain suspension, exclusion, incident, and other key records.
• Coordinate event logistics including catering, bookings, communications, and venue setup.
• Liaise with students, families, staff and external providers to ensure programs run smoothly.
• Manage consent processes, databases, surveys, mail merges, and school data systems.
• Support student and staff identification processes and recognition initiatives.
• Contribute to a welcoming, collaborative school environment with attention to detail and customer service.

Skills

Executive support

Event coordination

Calendar management

Customer service

Tools

Microsoft Office 365

Student information systems

Job description

Mansfield State High School in Brisbane is seeking an Administration Officer (AO3) to provide executive and administrative support to the Deputy Principals and Leadership Team.

The role involves coordinating major school events, managing calendars and records, and liaising with students, families and staff to ensure programs run smoothly. A proactive, detail‑oriented approach and excellent customer service are essential for success.