Administration Officer - Mansfield State High School

Queensland Department of Education; Brisbane; On-site; AUD 65,000 - 80,000; Full time

Job summary

Mansfield State High School in Brisbane is seeking an Administration Officer (AO3) to provide executive and administrative support to the Deputy Principals and Leadership Team.

The role involves coordinating major school events, managing calendars and records, and liaising with students, families and staff to ensure programs run smoothly. A proactive, detail‑oriented approach and excellent customer service are essential for success.

Qualifications

• Highly organised and proactive with strong administrative experience.
• Experience supporting school leadership or executives is preferred.
• Excellent communication and customer service skills.

Responsibilities

• Provide executive and administrative support to Deputy Principals and the Leadership Team.
• Coordinate and resource major school events (e.g., PTNs, Open Days, Awards Ceremonies, Graduation, Leadership Camp).
• Manage Deputy Principal calendars, documentation, and student management processes.
• Prepare and maintain suspension, exclusion, incident, and other key records.
• Coordinate event logistics including catering, bookings, communications, and venue setup.
• Liaise with students, families, staff and external providers to ensure programs run smoothly.
• Manage consent processes, databases, surveys, mail merges, and school data systems.
• Support student and staff identification processes and recognition initiatives.
• Contribute to a welcoming, collaborative school environment with attention to detail and customer service.

Skills

Executive support

Event coordination

Calendar management

Customer service

Tools

Microsoft Office 365

Student information systems

Job description

Administration Officer - Mansfield State High School

Queensland Department of Education – Queensland

Join our school community as an AO3 Administration Officer and help make a positive difference every day.
This diverse and rewarding role is ideal for a highly organised and proactive professional who enjoys supporting school leadership and contributing to outstanding student outcomes.
If you thrive in a fast-paced environment, enjoybuilding positive relationships, and take pride in helping students, staff, and families succeed, we'd love to hear from you.

About the School:

Mansfield State High School is a vibrant and high-achieving educational institution located in Brisbane. With a proud tradition of academic excellence, we serve a diverse community of over 4,000 students and 350 staff. Our mission is to inspire students to reach their full potential in a supportive and inclusive environment. We value collaboration, innovation, and a commitment to continuous improvement, ensuring our students are well-prepared for the future.

About the Role:

In this role, you will:

• Provide executive and administrative support to Deputy Principals and the Leadership Team.
• Coordinate and resource major school events, including Parent Teacher Nights, Open Days, Awards Ceremonies, Graduation, Leadership Camp, and student programs.
• Manage Deputy Principal calendars, documentation, correspondence, and student management processes.
• Prepare and maintain suspension, exclusion, incident, and other key administrative records.
• Coordinate event logistics, including catering, purchasing, bookings, communications, registrations, and venue setup.
• Liaise with students, families, staff, and external providers to ensure successful delivery of programs and events.
• Manage consent processes, databases, surveys, spreadsheets, mail merges, and school data systems.
• Support student and staff identification processes, awards programs, and recognition initiatives.
• Contribute to a welcoming, collaborative school environment where attention to detail and exceptional customer service are valued.

Why Join Us:

At Mansfield State High School, you will be part of a supportive and forward-thinking team dedicated to making a difference in the lives of students. We offer a collaborative work environment, opportunities for professional growth, and the chance to contribute to a school community that values innovation, excellence, and inclusivity. Join us and help shape the future of education in Queensland.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.