Administration Officer - Mansfield State High School

EDUCATION QUEENSLAND; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Mansfield State High School in Brisbane seeks an experienced executive support professional to assist the Deputy Principals and Leadership Team. The role covers calendar management, student records, and coordination of major school events.

You will liaise with families, staff and external providers, handling communications, consent processes, and data systems with a focus on accuracy and service excellence.

Qualifications

• Experience providing executive and administrative support.
• Proven ability to coordinate large school events.
• Strong written and verbal communication; customer service mindset.

Responsibilities

• Provide executive and administrative support to Deputy Principals and Leadership Team.
• Coordinate and resource major school events.
• Manage Deputy Principal calendars, documentation, correspondence, and student management processes.
• Prepare and maintain suspension, exclusion, incident, and other key administrative records.
• Coordinate event logistics, including catering, purchasing, bookings, communications, registrations, and venue setup.
• Liaise with students, families, staff, and external providers to ensure successful delivery of programs and events.
• Manage consent processes, databases, surveys, spreadsheets, mail merges, and school data systems.
• Support student and staff identification processes, awards programs, and recognition initiatives.
• Contribute to a welcoming, collaborative school environment where attention to detail and exceptional customer service are valued.

Skills

Executive support

Administrative coordination

Calendar management

Event coordination

Communication

Data entry

Tools

Mail merge

Spreadsheets

Databases

Calendar software

Purchasing systems

Job description

About the School:Mansfield State High School is a vibrant and high-achieving educational institution located in Brisbane. With a proud tradition of academic excellence, we serve a diverse community of over 4,000 students and 350 staff. Our mission is to inspire students to reach their full potential in a supportive and inclusive environment. We value collaboration, innovation, and a commitment to continuous improvement, ensuring our students are well-prepared for the future.About the Role:In this role, you will:Provide executive and administrative support to Deputy Principals and the Leadership Team.Coordinate and resource major school events, including Parent Teacher Nights, Open Days, Awards Ceremonies, Graduation, Leadership Camp, and student programs.Manage Deputy Principal calendars, documentation, correspondence, and student management processes.Prepare and maintain suspension, exclusion, incident, and other key administrative records.Coordinate event logistics, including catering, purchasing, bookings, communications, registrations, and venue setup.Liaise with students, families, staff, and external providers to ensure successful delivery of programs and events.Manage consent processes, databases, surveys, spreadsheets, mail merges, and school data systems.Support student and staff identification processes, awards programs, and recognition initiatives.Contribute to a welcoming, collaborative school environment where attention to detail and exceptional customer service are valued.Why Join Us:At Mansfield State High School, you will be part of a supportive and forward-thinking team dedicated to making a difference in the lives of students. We offer a collaborative work environment, opportunities for professional growth, and the chance to contribute to a school community that values innovation, excellence, and inclusivity. Join us and help shape the future of education in Queensland.Interested? To Apply:Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history);Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role.Attach evidence of the mandatory requirements outlined in the attached role description.We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.This work is licensed under a Creative Commons Attribution 3.0 Australia License.