Executive Admin Assistant to Deputy Principal

St Paul's School; Brisbane; On-site; AUD 45,000 - 65,000; Full time

Job summary

St Paul’s School in Brisbane is seeking an Administrative Assistant to support the Deputy Principal. The role covers a broad range of administrative and organisational duties, with a focus on open communication between the Deputy Principal and the School community.

Key responsibilities include managing calendars, coordinating meetings and travel, drafting correspondence, preparing reports, and ensuring information accuracy.

Qualifications

• Recent administration experience in an educational or similar setting.
• Strong organisational and communication skills, written and spoken.
• Proficiency with IT and Microsoft Office suite.
• Ability to handle confidential information with discretion.
• Commitment to school policies and child safety requirements.
• Understanding of appropriate professional boundaries when working with children.

Responsibilities

• Provide high-level administrative support to the Deputy Principal.
• Manage Deputy Principal's calendar, appointments, travel and priorities.
• Liaise with internal and external stakeholders and represent the office professionally.
• Prepare, draft, proofread, and edit correspondence, reports, and briefing notes.
• Coordinate meeting agendas, minutes, and action tracking.
• Provide reception support as needed and assist across the school.
• Promote child wellbeing and safety in line with standards.

Skills

Administration experience

Organisational skills

Interpersonal communication

Written and verbal communication

Microsoft Office

Discretion and confidentiality

Policy compliance

Child safety awareness

Tools

The Alpha School System (TASS)

Job description

St Paul’s School in Brisbane is seeking an Administrative Assistant to support the Deputy Principal. The role covers a broad range of administrative and organisational duties, with a focus on open communication between the Deputy Principal and the School community.

Key responsibilities include managing calendars, coordinating meetings and travel, drafting correspondence, preparing reports, and ensuring information accuracy.