Executive Admin & School Events Coordinator

EDUCATION QUEENSLAND; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Mansfield State High School in Brisbane seeks an experienced executive support professional to assist the Deputy Principals and Leadership Team. The role covers calendar management, student records, and coordination of major school events.

You will liaise with families, staff and external providers, handling communications, consent processes, and data systems with a focus on accuracy and service excellence.

Qualifications

• Experience providing executive and administrative support.
• Proven ability to coordinate large school events.
• Strong written and verbal communication; customer service mindset.

Responsibilities

• Provide executive and administrative support to Deputy Principals and Leadership Team.
• Coordinate and resource major school events.
• Manage Deputy Principal calendars, documentation, correspondence, and student management processes.
• Prepare and maintain suspension, exclusion, incident, and other key administrative records.
• Coordinate event logistics, including catering, purchasing, bookings, communications, registrations, and venue setup.
• Liaise with students, families, staff, and external providers to ensure successful delivery of programs and events.
• Manage consent processes, databases, surveys, spreadsheets, mail merges, and school data systems.
• Support student and staff identification processes, awards programs, and recognition initiatives.
• Contribute to a welcoming, collaborative school environment where attention to detail and exceptional customer service are valued.

Skills

Executive support

Administrative coordination

Calendar management

Event coordination

Communication

Data entry

Tools

Mail merge

Spreadsheets

Databases

Calendar software

Purchasing systems

Job description

Mansfield State High School in Brisbane seeks an experienced executive support professional to assist the Deputy Principals and Leadership Team. The role covers calendar management, student records, and coordination of major school events.

You will liaise with families, staff and external providers, handling communications, consent processes, and data systems with a focus on accuracy and service excellence.