Commercial Plumbing Admin & Projects Coordinator

GC Plumbing Services; Gold Coast City; On-site; AUD 50,000 - 60,000; Full time

Job summary

GC Plumbing Services, a small commercial plumbing company based in Yatala, Queensland, is seeking an Administration Officer to support daily operations, project coordination and financial processing.

The role requires strong organisational skills, experience in office administration, and the ability to work independently within a small team. Procore, BricsCAD and Excel proficiency are highly regarded.

Qualifications

• Experience in administration, preferably within construction or building services.
• Strong organisational skills with ability to prioritise competing tasks.
• Confidence managing emails, spreadsheets, invoices, timesheets and general office administration.
• Good computer skills and ability to learn new software quickly.
• Strong written and verbal communication skills.
• Attention to detail, especially with financial and project information.

Responsibilities

• Managing emails, phone calls, filing, data entry and day-to-day office operations.
• Assisting with job setup, tracking project progress, maintaining job records and coordinating information between the office, site teams and builders.
• Collecting, checking and processing employee timesheets and labour records.
• Preparing invoices, monitoring outstanding claims and invoices, assisting with supplier invoices and maintaining accurate financial records.
• Maintaining spreadsheets, tracking job costs, monitoring budgets and assisting with profit and loss reporting and general financial analysis.
• Working with Procore, HammerTech, Nexvia and other builder portals and software systems.
• Assisting with drawings, documentation and basic file management using BricsCAD.
• Communicating professionally with builders, project managers, subcontractors and suppliers to ensure information and documentation are submitted accurately and on time.
• Maintaining project records, site documentation, inductions and other requirements in accordance with builder and company procedures.
• Identifying opportunities to improve administrative processes and helping management with other tasks as required.

Skills

Administration

Data entry

Communication

Time management

Financial record keeping

Tools

Procore

HammerTech

Nexvia

BricsCAD

Microsoft Excel

Office 365

Job description

GC Plumbing Services, a small commercial plumbing company based in Yatala, Queensland, is seeking an Administration Officer to support daily operations, project coordination and financial processing.

The role requires strong organisational skills, experience in office administration, and the ability to work independently within a small team. Procore, BricsCAD and Excel proficiency are highly regarded.