Executive Assistant & Office Operations

Firmus Technologies Pty Ltd.; Launceston; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Firmus Technologies Pty Ltd. is seeking a highly organized Office Administrator & Team Assistant to support both office operations and senior leadership.

This hybrid role combines hands-on office management with high-level executive support, requiring someone who can manage multiple priorities and keep the business running smoothly behind the scenes. You will enable productivity, manage travel, calendars, onboarding logistics for new hires, coordinate events, liaise with IT and facilities, and

Qualifications

• 3+ years’ experience in executive support or office administration in fast‑paced environments.
• Experience supporting senior leadership or executives.
• Proficiency in Microsoft Office 365, calendar management tools and collaboration platforms (Outlook, Slack).
• Strong organisational and time management skills, with the ability to manage competing priorities.
• Excellent written and verbal English communication.
• High degree of professionalism, discretion and judgment handling confidential matters.

Responsibilities

• Provide proactive administrative support to C-suite executives, including travel arrangements and complex scheduling.
• Process and reconcile expense reports accurately and promptly.
• Prepare materials, reports, and meeting summaries as required.
• Handle confidential documents with professionalism and discretion.
• Support internal communication and engagement initiatives.
• Assist with company events, all hands and workshops requiring executive coordination.
• Provide ad hoc project support to leadership and broader organisation.
• Manage daily office operations to ensure a well-functioning workplace.
• Welcome visitors and ensure a professional front-of-house experience.
• Coordinate onboarding logistics for new hires, including IT equipment and seating.

Skills

Executive support

Office administration

MS Office 365 & calendar mgmt

English communication

Discretion & professionalism

Tools

Outlook

Slack

Microsoft 365

Job description

Firmus Technologies Pty Ltd. is seeking a highly organized Office Administrator & Team Assistant to support both office operations and senior leadership.

This hybrid role combines hands-on office management with high-level executive support, requiring someone who can manage multiple priorities and keep the business running smoothly behind the scenes. You will enable productivity, manage travel, calendars, onboarding logistics for new hires, coordinate events, liaise with IT and facilities, and