Executive Admin & Governance Specialist - Melbourne

Department of Education; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Ongoing VPS3 opportunity in East Mel-b

Job summary

The Department of Education is seeking a capable Business Support Officer in Melbourne to support the Director, Schools Digital Services and the Director, Business Change. This role blends executive administration, governance support, and continuous improvement to deliver efficient divisional operations.

You will manage calendars, prepare ministerial briefs, coordinate meetings and develop paper work while ensuring high-quality, confidential service across a range of priorities.

Qualifications

• Experience in executive administration or business support within a complex organisation.
• Ability to provide high-quality administrative and executive support in a multi-stakeholder environment.
• Strong organisational skills to manage competing priorities, workflows and deadlines with limited supervision.
• Well-developed written and verbal communication skills.
• Sound judgement, discretion and handling of sensitive information.
• Experience supporting governance activities, including meeting coordination, minute-taking and recordkeeping.
• Strong interpersonal skills and ability to build productive working relationships.
• Proficiency in Microsoft 365 and experience using document and records management systems such as SharePoint.

Responsibilities

• Provide timely and accurate administrative support for executive business operations and decision-making.
• Manage calendars, correspondence, meetings and workflows in line with organisational priorities.
• Coordinate departmental briefings, ministerial briefs, Cabinet-related submissions and reporting.
• Prepare agendas, coordinate papers, record minutes and monitor actions arising from meetings and committees.
• Support governance and secretariat processes to enable effective committee and working-group operations.
• Coordinate business support activities, including correspondence, records, purchasing, invoices, approvals and routine reporting.
• Support staff events, meetings and forums, including venue coordination, accessibility requirements and technology arrangements.
• Contribute to improvements in administrative practice, digital workflows and business operations.

Skills

Executive administration

Multi-stakeholder coordination

Written and verbal communication

Discretion and confidentiality

Education

Business administration qualification

Tools

SharePoint

Microsoft 365

Job description

The Department of Education is seeking a capable Business Support Officer in Melbourne to support the Director, Schools Digital Services and the Director, Business Change. This role blends executive administration, governance support, and continuous improvement to deliver efficient divisional operations.

You will manage calendars, prepare ministerial briefs, coordinate meetings and develop paper work while ensuring high-quality, confidential service across a range of priorities.