Executive Admin & Global Projects Coordinator

Emery H.R.; Newcastle; On-site; AUD 55,000 - 75,000; Full time

Job summary

Emery H.R. in Newcastle is seeking a mature, reliable administrator to support corporate services.

You will format high-quality reports and manage business documentation, travel arrangements, diary management for two executives, and daily office operations from a central desk. You will oversee document management across on-prem folders and SharePoint, coordinate inductions and medical assessments, and manage a fleet of about 10 vehicles.

Qualifications

• Advanced Microsoft Word skills to format complex documents.
• Experience in administration, office coordination or executive support.
• Strong written and verbal communication, organisation and time-management skills.
• Ability to prioritise independently and handle confidential information.

Responsibilities

• Format and compile high-quality reports, proposals, and other documents with advanced Word formatting.
• Coordinate domestic and international travel arrangements for project work.
• Provide diary management for two executives and oversee daily office operations.
• Manage document management systems across on-prem folders and SharePoint.
• Coordinate employee inductions and medical assessments.
• Manage a fleet of approximately 10 vehicles, including servicing and booking.

Skills

Advanced Word processing

Time management

Communication

Confidentiality

Tools

Microsoft Word

SharePoint

Office 365

Job description

Emery H.R. in Newcastle is seeking a mature, reliable administrator to support corporate services.

You will format high-quality reports and manage business documentation, travel arrangements, diary management for two executives, and daily office operations from a central desk. You will oversee document management across on-prem folders and SharePoint, coordinate inductions and medical assessments, and manage a fleet of about 10 vehicles.