Executive Administrator - Flexible, High-Impact Support

Department of Jobs, Precincts and Regions; Melbourne; On-site; AUD 81,000 - 99,000; Full time

Job summary

The Department of Jobs, Skills, Industry and Regions is seeking an Executive Administrator to provide high-quality executive and administrative support to the Executive Director. The role includes managing complex diaries, handling sensitive documents, and coordinating meetings and travel with internal and external stakeholders.

Successful candidates will join the People and Culture Branch within the Corporate Services Group, contributing to effective records management, reporting, and policy

Qualifications

• Working collaboratively to support the Executive Director and team.
• Critical thinking to interpret guidelines and resolve issues.
• Influence and persuade across internal and external stakeholders.
• Clear, concise communication and audience-appropriate delivery.
• Proactive engagement with stakeholders and clients to add value.

Responsibilities

• Provide executive and administrative support to the Executive Director, including diary management and correspondence handling.
• Manage, track, and QA documents, briefings, and ministerial papers.
• Organise meetings, create agendas, take minutes and follow up actions.
• Maintain office procedures for records, financial information and reporting.
• Arrange travel and accommodation, liaising with other offices as needed.

Skills

Working Collaboratively

Critical Thinking

Influence and Persuasion

Communicate with Impact

Stakeholder Engagement

Job description

The Department of Jobs, Skills, Industry and Regions is seeking an Executive Administrator to provide high-quality executive and administrative support to the Executive Director. The role includes managing complex diaries, handling sensitive documents, and coordinating meetings and travel with internal and external stakeholders.

Successful candidates will join the People and Culture Branch within the Corporate Services Group, contributing to effective records management, reporting, and policy