Senior Executive & Department Coordinator

Action Workforce Pty; Melbourne; Presencial; AUD 70.000 - 110.000; Tempo integral

Resumo da vaga

Action Workforce is seeking an experienced Executive Assistant & Department Coordinator to provide high quality executive support within a large multinational organisation. This is a highly organised, hands-on coordination role requiring discretion and attention to detail while managing multiple priorities across a large global corporate environment.

You will coordinate diaries, travel, meetings and events, support procurement and onboarding, and maintain critical records and systems.

Qualificações

• Experience providing senior executive and/or department-level administrative support.
• Proven ability to coordinate diaries, meetings, travel and events for executives.
• Demonstrated capacity to manage multiple deadlines and priorities simultaneously.
• Experience drafting professional correspondence, presentations and reports.
• Experience supporting procurement, purchase orders, invoices and expenses.

Responsabilidades

• Provide confidential and proactive administrative support, including diary, meetings, appointments, correspondence and competing priorities.
• Prepare presentations, meeting materials, report and briefing documentation accurately.
• Arrange flights, accommodation, itineraries, registrations, transfers and associated logistics.
• Manage correspondence, mail and couriers, stationery, office supplies, meeting rooms and equipment.
• Liaise with suppliers and internal support functions to resolve administrative and facility-related issues.
• Monitor purchasing and financial activities against agreed timelines and escalates exceptions where required.
• Ensure information is appropriately secured and managed in accordance with confidentiality, privacy, information-security and records-management requirements.
• Organise conferences, leadership meetings, executive and customer visits, and employee events, overseeing logistics, budgets and follow-up.
• Maintain accurate departmental records, SharePoint content, organisation charts, contact lists, templates and project trackers.
• Coordinate approved employee requisitions and onboarding/offboarding activities in partnership with HR, IT, Purchasing and relevant stakeholders.

Conhecimentos

Executive support

Organisation

Stakeholder management

Discretion

Time management

Communication

Autonomous working

Formação

Diploma in Business Administration

Ferramentas

SAP

Microsoft 365

SharePoint

Outlook

Teams

PowerPoint

Word

Excel

Descrição da vaga

Action Workforce is seeking an experienced Executive Assistant & Department Coordinator to provide high quality executive support within a large multinational organisation. This is a highly organised, hands-on coordination role requiring discretion and attention to detail while managing multiple priorities across a large global corporate environment.

You will coordinate diaries, travel, meetings and events, support procurement and onboarding, and maintain critical records and systems.