Events Coordinator

Institute of Public Administration; Melbourne; On-site; AUD 55,000 - 70,000; Full time

Job summary

IPAA Victoria in Melbourne is seeking an experienced Events Coordinator to deliver a program of events, awards and activities for members and partners. You will coordinate end-to-end experiences, liaising with committees, suppliers and venues to ensure professional, seamless and meaningful interactions.

You will oversee planning, logistics, risk assessments, and stakeholder management, supporting thought leadership, development events and partner programs both in person and online.

Qualifications

• End-to-end delivery of major and small events.
• Strong stakeholder engagement with partners and members.
• Detail-oriented with a proactive approach.
• Ability to work in a small team and drive improvements.
• Passion for public purpose sector.

Responsibilities

• Coordinate the delivery of a yearly calendar of major programs and events for members and partners.
• Liaise between program and event committees, suppliers, venues and designers and other members of the delivery team to deliver a seamless experience to customers.
• Oversee end-to-end event planning, encompassing strategic briefings, logistics, production schedules, risk assessments, event collateral, and stakeholder management.
• Support the delivery of events for thought leadership, professional development and corporate partner events delivered in person or online.
• Support the judging processes for the awards programs.
• Identify and implement process improvement.
• Review pricing and budgets to ensure revenue and key business objectives are met.
• Assist with post-event evaluation reporting including the use and analysis of data and stakeholder feedback to improve program design and deliver in the future.
• Support reporting to the Board and other key stakeholders.

Skills

Event coordination

Stakeholder management

Budgeting

Attention to detail

Team leadership

Job description

Institute of Public Administration – Melbourne VIC

IPAA Victoria is seeking a highly motivated and experienced Events Coordinator to help deliver an exciting program of events, awards and activities. Reporting to the Manager, Awards & Events, you will coordinate high-quality experiences for our partners, members and stakeholders, ensuring every interaction with IPAA Victoria is professional, seamless and meaningful.

Key responsibilities

• Coordinate the delivery of a yearly calendar of major programs and events for members and partners
• Liaise between program and event committees, suppliers, venues and designers and other members of the delivery team to deliver a seamless experience to customers
• Oversee end-to-end event planning, encompassing strategic briefings, logistics, production schedules, risk assessments event collateral, and stakeholder management
• Support the delivery of events for thought leadership, professional development and corporate partner events delivered in person or online
• Support the judging processes for the awards programs
• Identify and implement process improvement
• Review pricing and budgets to ensure revenue and key business objectives are met
• Assist with post-event evaluation reporting including the use and analysis of data and stakeholder feedback to improve program design and deliver in the future
• Support reporting to the Board and other key stakeholders

About you

• End-to-end experience to lead the delivery of major events and small events with confidence and independence
• Enjoy making an impact for members and partners and delivering experiences that represent a member-first approach
• Attention to detail and a 'can do' approach
• Thrive as part of a small team
• Take the initiative to solve problems and drive continuous improvement
• Passionate about working with the public purpose sector

About us

IPAA Victoria is the peak professional association for the public purpose sector. We connect, empower and celebrate Victoria's public purpose sector with innovative professional development programs, thought leadership events, networking opportunities and leadership awards. We represent the interests of all levels of government and sections of tertiary education, not-for-profit, business and community sectors. We are guided by our values of innovation, inclusivity and safety, connection, integrity, and excellence.