Events Coordinator

Urban Development Institute of Australia; Brisbane; On-site; AUD 60,000 - 85,000; Full time

Job summary

Urban Development Institute of Australia in Brisbane is seeking an experienced Events Coordinator to deliver leading industry events and support the Professional Development program. You will handle daily administration, venue sourcing and speaker liaison, ensuring budgets are managed and relationships with members are nurtured.

The role requires strong communication, organisation, and multitasking skills, with flexibility for regional travel and occasional out-of-hours work including events

Qualifications

• Tertiary qualifications in a relevant discipline; must have proven event coordination exposure.
• Experience in a similar role within events or membership environments is essential.
• Intermediate knowledge of MS Office (Word, Excel, Outlook, PowerPoint).
• Experience delivering a full Awards program will be an advantage.
• Experience using Award Force, or Stova or similar events management software.
• Experience using Salesforce or similar CRM systems.
• Excellent grammar and spelling, with strong attention to detail.
• Strong relationship management skills with diverse stakeholders.
• Demonstrated ability to manage multiple events simultaneously with solid planning and time management.

Responsibilities

• Deliver leading industry events as a crucial member of the events team.
• Coordinate daily administration, venue and supplier sourcing, and budget management.
• Source and liaise with speakers and manage client relationships for events and Professional Development program.
• Support regional events planning and out-of-hours work including regional travel as needed.
• Utilise event platforms and CRM tools to streamline operations and reporting.

Skills

Organisational skills

Communication skills

Relationship management

Time management

Attention to detail

Reliability

Education

Tertiary qualifications in a relevant discipline

Tools

MS Office

Award Force

Stova

Salesforce

Job description

Urban Development Institute of Australia - Brisbane QLD

The Urban Development Institute of Australia (the Institute) is a national not-for-profit organisation representing the property development industry. Established in 1971, the Queensland office is the largest of the UDIA state bodies.

Our members are property development professionals and our business is about building communities. The Institute is made up of a head office in Brisbane, complemented by 13 regional branches around the state.

About you, and the role

As a crucial member of the events team, the Events Coordinator will deliver leading industry events.

Ultimately, we are looking for an organised, enthusiastic coordinator who has a passion for events, strong communication skills, and an ability to multi task to achieve results.

Your aim is to be proactive and efficient to ensure the smooth running of our events through diligent administration, while embracing our valued members with an exemplary persona.

You will be responsible for a wide variety of event related tasks relating to daily administration, venue and supplier sourcing, participating in yearly events planning (including the preparation and management of set budgets), sourcing and liaising with speakers, and client relationships as well as coordinating events for our Professional Development program. Experience with Award Force, or Stova will be highly regarded.

With a savvy, hardworking and responsible ethic, we will be able to trust and rely on you to work autonomously and use initiative to facilitate the smooth administration of our events program.

Team culture and energy is important to us, as we have a close knit team who think on their feet, are energetic, and love what we do.

Requirements

Tertiary qualifications in a relevant discipline

Experience in a similar role

Intermediate knowledge of MS Office (Word, Excel, Outlook, PowerPoint)

Experience in delivering a full Awards program will be a distinct advantage

Experience using Award Force, or Stova or similar events management software

Experience using Salesforce or similar CRM

Excellent grammar and spelling, and possess excellent attention to detail

Strong relationship management including the ability to interact with a diverse range of internal and external stakeholders

Demonstrated ability to manage numerous events simultaneously founded on excellent organisational, planning and time management skills

Experience in developing, managing and creating a range of event types

Polished personal presentation, professional phone manner and etiquette

Great sense of humour

Must be reliable and punctual

Flexibility in working hours with acceptance of out of hours work and regional travel

Remuneration in line with evidence of skills and experience.