Awards & Events Program Coordinator

Australian Institute of Architects; Melbourne; Presencial; AUD 77.000 - 94.000; Jornada completa

Descripción de la vacante

Australian Institute of Architects – Melbourne VIC is seeking three full-time Program Coordinators to join our team and support the delivery of the 2027 program. Reporting to the Head of Programs, these roles will coordinate events, awards and other member programs across assigned states and territories.

You will work with staff, committees, volunteers, suppliers and members to ensure programs are well organized, aligned with national standards and delivered on time, within budgets, and with

Formación

• Several years' experience in program coordination, project support, events or administration.
• Ability to manage competing priorities and deadlines.
• Experience supporting committees, advisory groups or volunteers.
• Experience coordinating events or awards programs.

Responsabilidades

• Coordinating planning and delivery of events, awards and prizes.
• Supporting member committees, including meetings, agendas, records and communication.
• Managing event logistics, venues, suppliers, catering, registrations and materials.
• Preparing project plans, timelines, run sheets and stakeholder briefings.
• Monitoring program budgets, expenditure and financial reporting.
• Collaborating with marketing, communications, Chapter and finance teams.
• Supporting sponsors, presenters, award recipients and other external stakeholders.
• Ensuring programs meet risk, health and safety and organisational requirements.

Conocimientos

Organisational skills

Events coordination

Budget & reporting

Stakeholder management

Written & verbal communication

Descripción del empleo

Australian Institute of Architects - Melbourne VIC

Three full-time, 12-month contract positions, immediate start

Salary: up to $85,000 base plus superannuation

The Australian Institute of Architects is the peak body for the architectural profession in Australia, representing more than 14,000 members across Australia and overseas.

We are seeking three Program Coordinators to join our Melbourne team to support the delivery of our 2027 program. Reporting to the Head of Programs, these roles will coordinate the delivery of events, awards, prizes and other member programs across assigned states and territories.

About the role

You will work with staff, committees, volunteers, members, suppliers and other stakeholders to deliver programs that are well organised, consistent and aligned with national standards.

Key responsibilities

• Coordinating the planning and delivery of events, awards and prizes
• Supporting member committees, including meetings, agendas, records and member communication
• Managing event logistics, venues, suppliers, catering, registrations and materials
• Preparing project plans, timelines, run sheets and stakeholder briefings
• Monitoring program budgets, expenditure and financial reporting
• Working with marketing, communications, Chapter and finance teams
• Supporting sponsors, presenters, award recipients and other external stakeholders
• Ensuring programs meet relevant risk, health and safety, and organisational requirements

About you

• Several years' experience in program coordination, project support, events or administration
• Strong organisational skills and the ability to manage competing priorities and deadlines
• Experience supporting committees, advisory groups or volunteers
• Experience coordinating events or awards programs
• Confidence managing budgets and financial reporting
• Clear written and verbal communication skills
• Strong stakeholder management skills and attention to detail
• A practical, calm and solutions-focused approach

The roles require the ability to travel interstate and work outside standard business hours when required to support events.

What we offer

• Three full-time, 12-month contract opportunities
• Melbourne-based roles working with a team focused on program delivery
• The opportunity to support nationally recognised programs across Australia
• A collaborative workplace with connections across the architectural profession

If you are an organised coordinator who enjoys bringing people, events and programs together, we would like to hear from you.

The Australian Institute of Architects is an equal opportunity employer committed to creating an inclusive environment for all employees.