Events Coordinator

Responsible Investment Association Australasia Ltd; Melbourne; Presencial; AUD 65.000 - 90.000; Jornada completa

Descripción de la vacante

Responsible Investment Association Australasia (RIAA) invites an experienced events professional to shape and deliver a dynamic program across Australia and New Zealand. You will lead project management and logistics for our conferences and broader events, ensuring smooth, professional experiences for attendees, partners and speakers.

You will coordinate venues, online platforms and hybrid formats, manage timelines and budgets, and champion strong supplier relationships.

Formación

• Proven track record coordinating conferences and events.
• Strong project management with ability to handle concurrent timelines and stakeholders.
• Attention to detail, proactive risk identification and delivery.
• Experience with event registration, CRM, Office tools and virtual platforms.
• Ability to communicate clearly and work collaboratively with external partners.

Responsabilidades

• Project manage the operational delivery of RIAA's annual conferences in Australia and New Zealand, plus webinars and member events.
• Maintain event plans, timelines, milestones, dependencies and deadlines with regular updates.
• Coordinate venues, catering, AV, suppliers, registration, signage and materials.
• Set up and coordinate online and hybrid events, including platforms and engagement tools.
• Provide teams with templates, checklists and logistics information.
• Oversee speaker administration, including bios, photos, dietary requirements and calendars.
• Handle post-event tasks: attendance records, recordings, assets, and website updates.
• Maintain central events calendar and accurate event records across systems.
• Create campaign templates and communications for event registration using GlueUp.
• Foster relationships with venues, producers, and other suppliers.

Conocimientos

Event coordination

Project management

Logistics planning

Hybrid events

Stakeholder management

Herramientas

GlueUp

CRM

Office Suite

Email campaigns

Virtual meeting platforms

Descripción del empleo

This is an opportunity for an experienced events professional to shape and deliver a varied, high-impact program across two countries. You will lead the project management and logistics behind RIAA's annual conferences and broader events program, creating smooth, professional experiences for attendees, members, partners and speakers. You will bring structure, sound judgement and calm delivery to a busy calendar, working collaboratively across RIAA while continually improving the systems and processes that make great events possible.

Key responsibilities

Project manage the operational delivery of RIAA's annual conferences in Australia and Aotearoa New Zealand, alongside webinars, forums, launches and other member events.

Manage event plans, timelines, milestones, dependencies and deadlines, keeping contributors informed and delivery on track.

Coordinate venues, catering, audiovisual requirements, suppliers, registration, ticketing, signage, name badges, freight, event materials and runsheets.

Set up and coordinate online and hybrid events, including platforms, technical checks and audience engagement tools.

Provide event and session leads with clear templates, checklists, deadlines and logistics information.

Coordinate confirmed speaker administration, including registration, biographies, photographs, dietary requirements, calendar information and website updates.

Coordinate post-event operational tasks, including attendance records, recordings, presentations, website updates and event data.

Maintain RIAA's central events calendar and accurate event records across relevant systems.

Set up event registration, campaign templates and participant communications using GlueUp and other agreed platforms.

Build effective working relationships with venues, audiovisual providers, caterers, production partners, speakers and other suppliers.

About you

Demonstrated experience coordinating conferences and a range of in-person, online and hybrid events.

Strong project management and organisational skills, with experience managing concurrent timelines, dependencies and stakeholders.

Excellent attention to detail, judgement and follow-through, including the ability to identify risks early and keep delivery moving.

Experience using event registration, CRM, Office Suite, email campaign, virtual meeting, website and project management platforms.

Confident venue, supplier and production coordination skills.

Clear, professional communication and a collaborative approach to working with colleagues and external stakeholders.

Ability to work autonomously, improve processes and maintain clear priorities in a fast-moving environment.

About us

The Responsible Investment Association Australasia (RIAA) champions responsible investing and a sustainable financial system in Australia and New Zealand. RIAA is dedicated to ensuring capital is aligned with achieving a healthy society, environment and economy. RIAA is the largest and most active network of people and organisations engaged in responsible, ethical and impact investing across Australia and New Zealand. Our membership includes super funds, fund managers, banks, consultants, researchers, brokers, impact investors, property managers, trusts, foundations, faith‑based groups, financial advisers and individuals. We are a values‑driven industry group, with a collegiate team headquartered in Melbourne with staff also located in New Zealand.

View the full PD here https://www.responsibleinvestment.org/about-us/careers/role/events-coordinator