EVENTS AND WEDDING CO ORDINATOR

Bread and Butter Catering; Canberra; On-site; AUD 40,000 - 60,000; Part time

Benefits offered by this job

Flexible part-time hours

Professional development

Supportive team

Job summary

Bread and Butter Catering is seeking an Events and Wedding Co-ordinator to join the team on a part-time basis, with min 20 hours from Thursday to Saturday plus paid hourly overtime. Based in Wallaroo, NSW 2618, you will be the central contact for clients, planning and executing weddings and events with the catering team to ensure flawless experiences.

The role demands attention to detail and a passion for delivering memorable occasions.

Qualifications

• Proven experience in event coordination, wedding planning or a similar role within the hospitality or events industry
• Excellent organisational skills with the ability to manage multiple events simultaneously
• Strong communication and interpersonal abilities, with a talent for building rapport with clients and vendors
• Proficiency in event management software and Microsoft Office applications
• Attention to detail and a proactive approach to problem-solving
• Flexibility and willingness to work on weekends and evenings as required by event schedules

Responsibilities

• Liaising with clients to understand their event requirements, vision and budget constraints
• Creating detailed event plans, timelines and checklists to ensure seamless execution
• Coordinating all aspects of event logistics, including venue setup, catering arrangements, and vendor management
• Managing guest lists, dietary requirements and special requests
• Communicating with internal teams to ensure alignment on event details and service delivery
• Sourcing and liaising with external suppliers, including florists, decorators, musicians and photographers
• Conducting site visits and venue walkthroughs with clients prior to events
• Managing event budgets and maintaining cost control throughout the planning process
• Problem-solving and managing last-minute changes or challenges on the day of events
• Providing on-site coordination during events to oversee setup, execution and breakdown
• Gathering feedback from clients post-event and identifying opportunities for improvement

Tools

Microsoft Office

Job description

Bread and Butter Catering is a dedicated catering company specialising in creating memorable events and celebrations at Brindabella Hills Winery located just 20 km away from Gungahlin, Canberra ACT . With a passion for culinary excellence and meticulous attention to detail, we work closely with clients to bring their vision to life. Our team is committed to delivering exceptional service that transforms occasions into unforgettable experiences. Based in the beautiful Brindabella region of NSW, and just we pride ourselves on our collaborative approach and commitment to customer satisfaction.

About the role

We are seeking an Events and Wedding Co-ordinator to join the Bread and Butter Catering team on a part-time annual salary basis (Min 20 HOURS FROM THURS TO SAT) + PAID HOURLY FOR EXTRA HOURS. This role is pivotal in managing the planning, coordination and execution of events and weddings, working seamlessly with our catering team to ensure every occasion runs smoothly from start to finish. Based in Wallaroo, NSW 2618, you will be the central point of contact for clients, liaising with all stakeholders to deliver exceptional wedding and event experiences that exceed expectations. This position offers flexibility whilst requiring dedication to detail and a passion for creating perfect occasions.

What you'll be doing

Liaising with clients to understand their event requirements, vision and budget constraints

Creating detailed event plans, timelines and checklists to ensure seamless execution

Coordinating all aspects of event logistics, including venue setup, catering arrangements, and vendor management

Managing guest lists, dietary requirements and special requests

Communicating with internal teams to ensure alignment on event details and service delivery

Sourcing and liaising with external suppliers, including florists, decorators, musicians and photographers

Conducting site visits and venue walkthroughs with clients prior to events

Managing event budgets and maintaining cost control throughout the planning process

Problem-solving and managing last-minute changes or challenges on the day of events

Providing on-site coordination during events to oversee setup, execution and breakdown

Gathering feedback from clients post-event and identifying opportunities for improvement

What we're looking for

Proven experience in event coordination, wedding planning or a similar role within the hospitality or events industry

Excellent organisational skills with the ability to manage multiple events simultaneously

Strong communication and interpersonal abilities, with a talent for building rapport with clients and vendors

Proficiency in event management software and Microsoft Office applications

Attention to detail and a proactive approach to problem-solving

Flexibility and willingness to work on weekends and evenings as required by event schedules

A creative mindset with the ability to translate client vision into reality

Budget management and financial planning capabilities

Ability to work both independently and as part of a collaborative team

Knowledge of catering operations and understanding of event logistics is highly desirable

What we offer

Part-time working arrangements that provide flexibility to balance work and personal commitments

Opportunity to work on diverse and creative projects, from intimate gatherings to large-scale weddings

Supportive and collaborative work environment with an experienced catering team

Professional development opportunities within the events and hospitality sector

The satisfaction of creating memorable experiences for clients and their guests

Competitive remuneration commensurate with experience