Wedding & Event Coordinator

Sprout Catering; Newcastle City Council; On-site; AUD 60,000 - 75,000; Part time

Job summary

Sprout Catering in Newcastle seeks an Events Coordinator to join our dynamic team. Role can be permanent part-time or full-time, focusing on planning and delivering weddings, corporate events, and private celebrations.

You will liaise with clients, coordinate with catering and operations teams, and manage timelines, budgets, and logistics to ensure flawless events and memorable experiences.

Qualifications

• Proven experience in event coordination, hospitality, or a related field.
• Exceptional organizational and time management skills.
• Strong communication and interpersonal abilities.
• Ability to multitask and work under pressure in a fast-paced environment.
• Flexibility to work weekends and evenings as required.
• A proactive attitude and a genuine passion for events and customer service.

Responsibilities

• Coordinate and oversee the planning and execution of events, including weddings, corporate functions, and private celebrations.
• Liaise with clients to understand their vision and ensure all event details are captured and executed.
• Collaborate with catering, operations, and service teams to ensure seamless delivery.
• Manage event timelines, budgets, and logistics to ensure events run smoothly and efficiently.
• Attend events as the primary point of contact to oversee operations and troubleshoot issues as needed.
• Maintain strong relationships with clients, suppliers, and venue partners.
• Assist with administrative tasks such as contracts, invoices, and post-event follow-ups.

Skills

Event coordination

Hospitality

Organization

Communication

Multitasking

Availability weekends/evenings

Customer service

Job description

About Us:

Sprout Catering is a leading provider of premium catering and event services across Newcastle, the Hunter Valley, and beyond. We pride ourselves on delivering exceptional experiences, from weddings and corporate events to private parties and milestone celebrations.

We are looking for a passionate and highly organised Events Coordinator to join our dynamic team in a permanent part time role or full time.

If you thrive in a fast-paced environment, have a keen eye for detail, and love creating memorable experiences, we want to hear from you!

What We’re Looking For:

• Proven experience in event coordination, hospitality, or a related field.
• Exceptional organizational and time management skills.
• Strong communication and interpersonal abilities.
• Ability to multitask and work under pressure in a fast-paced environment.
• Flexibility to work weekends and evenings as required.
• A proactive attitude and a genuine passion for events and customer service.

Why Join Us?

• Be part of a fun and supportive team passionate about delivering excellence.
• Opportunities for professional growth and development.
• Work on a variety of exciting and diverse events.
• Competitive salary package.
• Access to beautiful venues and top-tier catering services.

Key Responsibilities:

• Coordinate and oversee the planning and execution of events, including weddings, corporate functions, and private celebrations.
• Liaise with clients to understand their vision and ensure all event details are captured and executed.
• Collaborate with catering, operations, and service teams to ensure seamless delivery.
• Manage event timelines, budgets, and logistics to ensure events run smoothly and efficiently.
• Attend events as the primary point of contact to oversee operations and troubleshoot issues as needed.
• Maintain strong relationships with clients, suppliers, and venue partners.
• Assist with administrative tasks such as contracts, invoices, and post-event follow-ups.