Wedding & Events Coordinator

Kooroomba Vineyard and Lavendar Farm; Boonah; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Stunning venue setting

Supportive team

Negotiable remuneration

Job summary

Kooroomba Vineyard & Lavender Farm in Boonah, Queensland, is seeking a warm, exceptionally organised Wedding & Events Coordinator to guide couples from their first site visit through day-of coordination against our mountain backdrop.

You will develop detailed run sheets, coordinate menus and styling, and liaise with photographers, florists, and the kitchen team to ensure seamless celebrations. This role requires flexibility, RSA certification, and a valid driver’s licence.

Qualifications

• Prior experience in wedding coordination, event planning, or premium hospitality service.
• Strong interpersonal skills with the natural empathy needed to reassure couples and families under pressure.
• Exceptional administrative skills, time management and multi-tasking ability.
• Composed, practical problem-solving ability in high-energy event environments.
• Current Queensland Responsible Service of Alcohol (RSA) certificate (or willingness to obtain before commencing).
• Valid driver’s licence and reliable transport (essential due to our regional location).
• Flexibility to work seasonally with weekends and evening shifts required. No public holidays required, with the venue closed over the Easter and Christmas holiday period.

Responsibilities

• Conduct prospective couple viewings, manage booking enquiries and guide couples through food menus, beverage packages and styling choices.
• Develop precise run sheets, floor plans, and dietary briefs for distribution to the kitchen and service teams.
• Oversee day-of coordination: cue ceremonies, direct bridal parties, greet guests, and manage real-time schedule adjustments calmly and decisively. Ensure run sheets and timing are followed.
• Act as the lead site contact for external vendors (photographers, florists, musicians, celebrants, hire companies), managing arrivals and bump-in/out logistics.
• Collaborate closely with venue managers, the head chef, and front-of-house staff to ensure smooth execution throughout every service.

Skills

Wedding coordination

Event planning

Hospitality

Interpersonal skills

Administrative skills

Time management

Problem solving

RSA certificate

Driver's license

Flexible scheduling

Job description

Kooroomba Vineyard and Lavendar Farm – Boonah QLD

Set against the backdrop of the Scenic Rim mountains and vibrant lavender fields, Kooroomba Vineyard & Lavender Farm is a premier destination venue. Celebrated across Queensland and nationally, consistently recognised by the Australian Bridal Industry Academy (ABIA) as a top state winner and national finalist for Ceremony Venues, Restaurant Receptions, and Wedding Coordination.

We pride ourselves on offering unforgettable hospitality, pairing our open-air chapel and architecturally designed restaurant with exceptional food, estate wines, and seamless service.

About the Role

We are seeking a warm, exceptionally organised, and detail-driven Wedding & Events Coordinator to deliver unforgettable celebrations at Kooroomba Vineyard & Lavender Farm. In this role, you will guide couples from their initial site visit through to day-of coordination, ensuring their ceremony and reception run seamlessly against our stunning mountain range back drop.

Key Responsibilities

• Conduct prospective couple viewings, manage booking enquiries and guide couples through food menus, beverage packages and styling choices.
• Develop precise run sheets, floor plans, and dietary briefs for distribution to the kitchen and service teams.
• Oversee day-of coordination: cue ceremonies, direct bridal parties, greet guests, and manage real-time schedule adjustments calmly and decisively. Ensure run sheets and timing are followed.
• Act as the lead site contact for external vendors (photographers, florists, musicians, celebrants, hire companies), managing arrivals and bump-in/out logistics.
• Collaborate closely with venue managers, the head chef, and front-of-house staff to ensure smooth execution throughout every service.

Skills & Experience

• Prior experience in wedding coordination, event planning, or premium hospitality service
• Strong interpersonal skills with the natural empathy needed to reassure couples and families under pressure.
• Exceptional administrative skills, time management and multi-tasking ability.
• Composed, practical problem-solving ability in high-energy event environments.
• Current Queensland Responsible Service of Alcohol (RSA) certificate (or willingness to obtain before commencing).
• Valid driver’s licence and reliable transport (essential due to our regional location).
• Flexibility to work seasonally with weekends and evening shifts required. No public holidays required, with the venue closed over the Easter and Christmas holiday period.

What We Offer

• A stunning workplace surrounded by the Scenic Rim mountains and lavender fields.
• A supportive, passionate team dedicated to high-standard regional hospitality.
• Remuneration package negotiable and commensurate with individual experience.