Wedding & Events Coordinator - Part Time, Flexible

Bread and Butter Catering; Canberra; On-site; AUD 40,000 - 60,000; Part time

Benefits offered by this job

Flexible part-time hours

Professional development

Supportive team

Job summary

Bread and Butter Catering is seeking an Events and Wedding Co-ordinator to join the team on a part-time basis, with min 20 hours from Thursday to Saturday plus paid hourly overtime. Based in Wallaroo, NSW 2618, you will be the central contact for clients, planning and executing weddings and events with the catering team to ensure flawless experiences.

The role demands attention to detail and a passion for delivering memorable occasions.

Qualifications

• Proven experience in event coordination, wedding planning or a similar role within the hospitality or events industry
• Excellent organisational skills with the ability to manage multiple events simultaneously
• Strong communication and interpersonal abilities, with a talent for building rapport with clients and vendors
• Proficiency in event management software and Microsoft Office applications
• Attention to detail and a proactive approach to problem-solving
• Flexibility and willingness to work on weekends and evenings as required by event schedules

Responsibilities

• Liaising with clients to understand their event requirements, vision and budget constraints
• Creating detailed event plans, timelines and checklists to ensure seamless execution
• Coordinating all aspects of event logistics, including venue setup, catering arrangements, and vendor management
• Managing guest lists, dietary requirements and special requests
• Communicating with internal teams to ensure alignment on event details and service delivery
• Sourcing and liaising with external suppliers, including florists, decorators, musicians and photographers
• Conducting site visits and venue walkthroughs with clients prior to events
• Managing event budgets and maintaining cost control throughout the planning process
• Problem-solving and managing last-minute changes or challenges on the day of events
• Providing on-site coordination during events to oversee setup, execution and breakdown
• Gathering feedback from clients post-event and identifying opportunities for improvement

Tools

Microsoft Office

Job description

Bread and Butter Catering is seeking an Events and Wedding Co-ordinator to join the team on a part-time basis, with min 20 hours from Thursday to Saturday plus paid hourly overtime. Based in Wallaroo, NSW 2618, you will be the central contact for clients, planning and executing weddings and events with the catering team to ensure flawless experiences.

The role demands attention to detail and a passion for delivering memorable occasions.