Event Coordinator

Apex Event Recruitment; Sydney; On-site; AUD 70,000 - 80,000; Full time

Job summary

Apex Event Recruitment in Sydney’s North Shore is hiring an Event Coordinator to manage the operational detail of corporate conferences and events. This role reports to the Event Director and collaborates with the Event Manager and team to deliver seamless on-site experiences.

The successful candidate will bring event industry experience, excellent communication, and hands-on administration skills. Travel for delivery is expected; work is in North Sydney four days per week.

Qualifications

• Experience in the events industry is essential.
• Strong communication and administrative skills are required.
• Attention to detail and proactive issue-flagging are important.

Responsibilities

• Coordinate suppliers including caterers, AV, transport and entertainment.
• Assist with run sheets and on-site delivery support.
• Manage registrations and RSVPs, including dietary needs and travel bookings.
• Communicate with delegates and handle day‑of logistics.
• Support budget tracking and post-event reporting.
• Maintain project trackers and shared files; liaise with suppliers and clients.

Skills

Excellent communication

Attention to detail

Administration

Tools

Cvent

Asana

Slack

Microsoft Teams

Job description

Company

This fantastic mid sized events agency is known for delivering high-quality corporate conferences, incentives and events. They work across a diverse portfolio of clients and provide an end-to-end service for their clients. They are looking for an Event Coordinator to join their team in their North Sydney office.

Position Terms

• Full-Time, Permanent Role
• Working 4 days in the office, located in North Sydney
• Salary: $70,000 - $80,000 plus super
• Travel will be required for event delivery

The Role

Reporting to the Event Director, the Event Coordinator will own the operational detail of each event, working closely with the Event Manager and Event Director.

Key Responsibilities include;

• Supplier coordination (caterers, AV, transport, entertainment, etc.)
• Supporting run sheet development and management
• On-site delivery support, including setup, troubleshooting and pack-down
• Managing registration platforms (Cvent)
• Tracking RSVPs, dietary requirements, accommodation and travel bookings
• Delegate communications (confirmations, updates, day-of logistics, etc.)
• Supporting budget tracking against supplier invoices and quotes
• Post-event reporting
• Maintaining project trackers (Asana) and shared files (Dropbox)
• Liaising directly with suppliers and select client contacts

The Candidate

The successful candidate will have previous experience working within the events industry, ideally within conferences and corporate events. Excellent communication and administration skills are essential for this role.

• Exceptional attention to detail
• Comfortable taking direction, but proactive about flagging issues
• Prior experience with Cvent or a comparable registration platform is highly desirable
• Experience with Asana, Slack, or Microsoft Teams is highly desirable
• Ability to travel for event delivery when required.
• Ability to work from the office 4 days a week (located in North Sydney)

Please note that this role will be subject to background checks and you must have the right to live and work in this location to apply for this job.

Additional Information

• Immediately Available Permanent Role
• North Sydney, NSW
• Salary $70,000 - $80,000 plus super