Events Coordinator

Investible; Sydney; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Ownership of events

Climate-focused organisation

Diverse events

Job summary

Investible is seeking an Events Coordinator to own the coordination and delivery of a varied calendar of events. You’ll manage clients from first enquiry through planning and on-the-day delivery, then follow up after each event.

On event days, you’ll be the on-site point of contact for clients, speakers and suppliers. This is a hands-on, client-facing role requiring flexibility with hours and physical room setup.

Qualifications

• 1–3 years’ experience in events, hospitality, operations or coordination role.
• Strong organisational skills and attention to detail.
• Hands-on, proactive mindset for fast-paced environments.
• Confidence dealing with clients and stakeholders.

Responsibilities

• Own end-to-end client events from enquiry to delivery and post-event follow-up.
• Be the on-site go-to for clients, speakers and suppliers during events.
• Plan and run the events calendar with run sheets, guest lists and registrations.
• Manage room setups, packing down and post-event wrap-up.

Skills

Event coordination

Client management

On-site delivery

Time management

Tools

HubSpot

Eventbrite

Job description

About the Role

Reporting to our Events & Business Development Lead, you’ll own the coordination and delivery of a varied calendar of events. These include workshops, forums, partner activations, flagship events and client-hosted events in our spaces.

This is a hands‑on, client‑facing role. You’ll manage each client from their first enquiry through planning and on‑the‑day delivery, then follow up after the event. On event days, you’re the person on site that the client, speakers and suppliers turn to.

What You’ll Do

Client Management and Event Delivery

• Managing client events end to end, from enquiry and quoting through to delivery and post‑event follow‑up
• Being the client’s key contact on the day and on site for the whole event, including bump‑in and bump‑out
• Planning and running our events calendar, including run sheets, timelines, guest lists and registrations
• Preparing, setting up and resetting event spaces. This includes moving furniture and equipment and managing pack down, so every space is left ready for what comes next.

Suppliers and Logistics

• Coordinating and briefing suppliers, including catering, AV, venues and equipment providers
• Building relationships with trusted suppliers over time

Commercial and Admin

• Issuing quotes and managing deposits, invoices and supplier costs
• Managing registrations, attendee communications and records in HubSpot or other event platforms
• Tracking and reporting on attendance, engagement, partner outcomes and revenue contribution
• Gathering feedback after events and using it to make the next one better

What You Should Know Before Applying

Events don’t run to a 9 to 5 schedule, and this role won’t either. Depending on client needs, you’ll sometimes start early, finish late or work outside standard hours to make sure an event succeeds.

The role is also physical. Setting up rooms, moving furniture and packing down are all part of the job.

Event casuals will support you on delivery. But responsibility for making each event happen sits with you, so this role suits someone who takes real ownership and finds satisfaction in seeing an event through from start to finish.

What We’re Looking For

You’re organised, practical and calm under pressure. You enjoy looking after people, and you’re happy to roll up your sleeves when that’s what gets the job done.

You’ll likely bring:

• 1–3 years’ experience in events, hospitality, operations or a similar coordination role
• Strong organisational skills and attention to detail
• A hands‑on, “no task too small” mindset
• Confidence dealing with clients and a range of other stakeholders
• The ability to juggle multiple priorities and meet deadlines
• A proactive approach and comfort in a fast‑paced environment
• Familiarity with basic AV set‑up and assistance

It would be great (but isn’t essential) if you have:

• Experience with HubSpot, Eventbrite or similar platforms
• Exposure to quoting, invoicing or budget tracking

Why Join Us?

• Real ownership of events, and the chance to see the impact of your work
• A purpose‑led organisation at the centre of Australia’s climate innovation ecosystem
• A broad mix of events, from intimate workshops to flagship activations
• Experience across client management, supplier coordination and event commercials

If you love the buzz of event day, take pride in getting the details right and want a role where you can make it your own, we’d love to hear from you.

We believe our strength comes from the diversity of our people. We are committed to creating an inclusive environment where everyone feels valued, respected and supported to do their best work. We encourage applications from Aboriginal and Torres Strait Islander peoples, people with disability, and people from all backgrounds and life experiences.

We acknowledge the Traditional Owners of the lands on which we work and pay our respects to Elders past and present.