Equipment & Logistics Administration Coordinator

Coates; Brisbane; On-site; AUD 48,000 - 60,000; Full time

Benefits offered by this job

Development and career progression

Flexible working options

Employee discounts, benefits and well‑

Purchased additional leave program

Novated leasing and salary sacrifice

12 weeks Paid Parental Leave

Volunteering opportunities

Job summary

Coates in Brisbane is seeking an experienced Administration Coordinator for a 12-month parental leave contract, based at our Eagle Farm or Kingston branch. You will coordinate equipment, logistics and administrative activities to deliver outstanding service in a fast-paced environment.

You’ll manage onboarding, site access, travel, accommodation, hire scheduling, invoicing and document control while building strong customer relationships and maintaining a Safety First culture.

Qualifications

• Experience within the equipment hire, construction, industrial or related industry.
• Strong customer service and relationship-building skills.
• Proven ability to coordinate equipment, logistics and administrative activities in a busy environment.
• Sound administrative and organisational skills with attention to detail.
• Hands‑on knowledge of small plant equipment and general mechanical aptitude.

Responsibilities

• Coordinate end-to-end mobilisation of shutdown crews, including onboarding and site compliance.
• Manage medicals, training, inductions and compliance documentation.
• Coordinate travel, accommodation, transport and site access.
• Schedule and coordinate hire equipment, logistics and customer requirements.
• Provide exceptional customer service and advice on equipment solutions.
• Raise and manage purchase orders, invoices and timesheets.
• Maintain workforce and operational data, reporting and compliance records.
• Support contract delivery through document control and administrative coordination.
• Assist with equipment servicing schedules, audits and HSEQ requirements.
• Building strong customer relationships while maintaining a Safety First culture at all times.

Skills

Experience in equipment hire

Customer service

Administrative skills

Organisational skills

Problem solving

Job description

Coates in Brisbane is seeking an experienced Administration Coordinator for a 12-month parental leave contract, based at our Eagle Farm or Kingston branch. You will coordinate equipment, logistics and administrative activities to deliver outstanding service in a fast-paced environment.

You’ll manage onboarding, site access, travel, accommodation, hire scheduling, invoicing and document control while building strong customer relationships and maintaining a Safety First culture.